MINUTES OF MEETINGS

NORTH SPRINGS IMPROVEMENT DISTRICT

 

            The regular meeting of the Board of Supervisors of the North Springs Improvement District was held on Thursday, January 6, 2005 at 4:00 p.m. in the District Office, 10300 N. W. 11 Manor, Coral Springs, Florida.

 

            Present and constituting a quorum were:

 

            Matt Lauritzen                                            President

            Salvatore J. Mendolia                                 Secretary

            Bob Miner                                                  Assistant Secretary

 

            Also present were:

 

            Rich Hans                                                   Manager

            Dennis Lyles                                               Attorney

            Ed Flavin                                                    CH2M-Hill

            Dan Daly                                                    Staff

            Roger Moore                                             Severn Trent Services

            Jean M. Rugg                                             Severn Trent Services

            Joe Guttuso                                                WCI

 

            The Pledge of Allegiance was recited.

 

FIRST ORDER OF BUSINESS                         Roll Call

            Mr. Lauritzen called the meeting to order and called the roll.

 

SECOND ORDER OF BUSINESS                    Approval of the Minutes of the December 2, 2004 Meeting

            Mr. Hans stated that each Board member had received a copy of the minutes of the December 2, 2004 meeting and requested any additions, corrections or deletions.

            There not being any,

 

On MOTION by Mr. Mendolia seconded by Mr. Miner with all in favor the minutes of the December 2, 2004 meeting were approved as submitted.

 

 

 

 

 

THIRD ORDER OF BUSINESS                       Consideration of Work Authorizations

            A.        CH2M Hill W.A. #136 for Engineering Services for Parkland Village Force Main & Lift Station

            B.        CH2M Hill W.A. #137 for Engineering Services for Parkland Village Drainageways

            Mr. Flavin stated this is for the Shield Property.  We are widening the roadway and redoing the turn lanes.  There will also be some adjustments to the drainage.  We are also redoing the entrance. 

            Mr. Hans stated the funding agreements are next on the agenda for these work authorizations.

            Mr. Mendolia asked who is funding these?

            Mr. Hans responded Town Park Homes.  The funding agreements are put in place and when bonds are issued or connection fees are obtained funds are reimbursed.  Town Park Homes is entering the same agreement we usually have with WCI.  

 

On MOTION by Mr. Miner seconded by Mr. Mendolia with all in favor Work Authorization #136, for Engineering Services for Parkland Village Force Main & Lift Station, and Work Authorization #137, for Engineering Services for Parkland Village Drainageways were approved.

 

FOURTH ORDER OF BUSINESS                    Consideration of Agreements

            A.        Funding Agreement #397 with Town Park Homes, LLP for Work Authorization 136 for Design Services

            B.        Funding Agreement #398 with Town Park Homes, LLP for Work Authorization 137 for Design Services

            Mr. Lauritzen stated these items were just discussed and relate to the Work Authorizations just approved. 

 

On MOTION by Mr. Miner seconded by Mr. Mendolia with all in favor Funding Agreement #397, with Town Park Homes, LLP for Work Authorization 136 for Design Services, and Funding Agreement #398, with Town Park Homes, LLP for Work Authorization 137 for Design Services, were approved.

 

FIFTH ORDER OF BUSINESS                         Consideration of Change Orders

            A.        Change Order No. 1 with Florida Sewer and Water, Inc. for Heron Bay Northeast “Greenbrier” for a Net Increase of $26,283

            Mr. Flavin stated this change order is for an additional drainage mitigation area, and is a WCI cost. 

 

On MOTION by Mr. Mendolia seconded by Mr. Miner with all in favor Change Order No. 1 with Florida Sewer and Water, Inc. for Heron Bay Northeast “Greenbrier” for a Net Increase of $26,283 was approved.

 

B.     Change Order No. 6 with Florida Sewer and Water, Inc., for Heron Bay North Plat 1 Phase 1, Access Roadway Plan and Lift Station T.P.C. #9 for a Net Increase of $173,819.70

            Mr. Flavin stated this change order is also a WCI cost.  There is a change in the scope of work for the plans for T.P.C. #9 and incorporates the inspections for Cypress Pointe.

 

On MOTION by Mr. Mendolia seconded by Mr. Miner with all in favor Change Order No. 6 with Florida Sewer and Water, Inc., for Heron Bay North Plat 1 Phase 1, Access Roadway Plan and Lift Station T.P.C. #9 for a Net Increase of $173,819.70 was approved.

 

            C.        Change Order No. 15 with Florida Sewer and Water, Inc. for Osprey Trail and Heron Bay Recreation Amenity Offsite Roadway Improvements for a Net Increase of $1,440

            Mr. Flavin stated this change order is also a WCI cost.  This is to increase the thickness of the asphalt.

 

On MOTION by Mr. Miner seconded by Mr. Mendolia with all in favor Change Order No. 15 with Florida Sewer and Water, Inc., for Osprey Trail and Heron Bay Recreation Amenity Offsite Roadway Improvements for a Net Increase of $1,440 was approved.

 

SIXTH ORDER OF BUSINESS                        Consideration of Permit Requests

            A.        City of Parkland Pine Trails Park Phase II – Surface Water Management System

            Mr. Flavin stated the application was reviewed and it meets the District’s criteria.

 

On MOTION by Mr. Mendolia seconded by Mr. Miner with all in favor the permit for the City of Parkland Pine Trails Park Phase II Surface Water Management System was approved, with the conditions outlined in the Engineer’s letter dated December 1, 2004.

 

            B.        Tall Pine Estates – Surface Water Management System

            Mr. Flavin stated the application was reviewed and it meets the District’s criteria. 

On MOTION by Mr. Miner seconded by Mr. Mendolia with all in favor the permit for Tall Pine Estates Surface Water Management System was approved, with the conditions outlined in the Engineer’s letter dated December 30, 2004.

 

SEVENTH ORDER OF BUSINESS                  Staff Reports

            A.        Attorney

Mr. Lyles stated I have done additional work on the series of easements you were presented with last month by Ms. Patton of WCI.  It will take a few more days to complete should be ready for signature at your next meeting.

 

            B.        Engineer

            There being no report, the next item followed.

 

            C.        Superintendent

            Mr. Hans stated Mr. Hollander will be in this week to review documents as part of his public record request.  

 

EIGHTH ORDER OF BUSINESS                     Supervisor’s Requests and Audience Comments

            There not being any, the next item followed.

 

NINTH ORDER OF BUSINESS                       Approval of Requisitions and Invoices

            After review,

 

On MOTION by Mr. Miner seconded by Mr. Mendolia with all in favor the invoices and requisitions were approved.

 

Additional Matters:

·                    Change Order No. 13 with Florida Sewer and Water, Inc. for Osprey Trail for Material Cost Increase and Additional Items for a Net Increase of $31,321.47

·                    Change Order No. 14 with Florida Sewer and Water, Inc. for Osprey Trail and Heron Bay Recreation Amenity Offsite Roadway Improvements for a Net Increase of $45,380

·                    Change Order No. 1 with Florida Sewer and Water, Inc. for Glen for Material Cost Increase Due to Project Startup Delay for a Net Increase of $7,649.16

            Mr. Flavin stated Change Order No. 1 “The Glen” is for material cost due to the start up delay of the project. 

            Mr. Lauritzen asked is this because of the hurricane?

            Mr. Flavin responded I believe it was a priority issue.  Change Order No. 13 is also a material cost increase. 

            Mr. Hans asked doesn’t our contract provide for material cost increases? 

            Mr. Flavin responded these have to do with the offsite amenity improvements.

            Mr. Lyles asked do you have copies of the contracts for these requested change orders with you?

            Mr. Flavin responded not with me.   The costs of materials have increased over the last few months, such as the lime rock.

            Mr. Hans stated we need to review the original contract to see if it includes an increase for materials. 

            Mr. Lyles stated we need to see if the contract is a fixed price contract or whether it provides for increase in materials.  You can approve the change orders subject to stipulations that the contract provides for this type of change order. 

 

On MOTION by Mr. Miner seconded by Mr. Mendolia with all in favor Change Order No. 14 with Florida Sewer and Water, Inc. for Osprey Trail and Heron Bay Recreation Amenity Offsite Roadway Improvements for a Net Increase of $45,380 was approved.

 

 

On MOTION by Mr. Mendolia seconded by Mr. Miner with all in favor Change Order No. 13 with Florida Sewer and Water, Inc. for Osprey Trail for Material Cost Increase and Additional Items for a Net Increase of $31,321.47 and Change Order No. 1 with Florida Sewer and Water, Inc. for Glen for Material Cost Increase Due to Project Startup Delay for a Net Increase of $7,649.16 were approved, subject to confirmation that the underlying construction contracts authorizes change orders for the purpose of increase in materials.

 

 

 

 

 

 

 

 

 

TENTH ORDER OF BUSINESS                       Adjournment

            There being nothing further,

 

On MOTION by Mr. Miner seconded by Mr. Mendolia with all in favor the meeting was adjourned at 4:30 p.m.

 

 

                                                                                                                                                      

Salvatore J. Mendolia                                                   Matt Lauritzen

Secretary                                                                      President


 

 

 

CO #13 and 1 approved subject to confirmation of contracts allowing for increased material costs.