MINUTES OF MEETING
NORTH
SPRINGS IMPROVEMENT DISTRICT
The regular meeting of the Board of Supervisors of the North Springs
Improvement District was held
Present and constituting a quorum were:
Matt Lauritzen
President
Salvatore J. Mendolia
Secretary
Bob
Miner
Supervisor
Also present were:
Rich Hans
District Staff
Dennis Lyles
Attorney
Donna Holiday
Recording Secretary
John McKune
Gee & Jenson
Roger Moore
District Staff
Bill Joyce
District Staff
Dan Daly
District Staff
Joe Guttuso
Rob Hill
WCI Property Management
Cindy Dennis
Mike Hollander
Linda Kowal
Valerie Verger
Mr. Lauritzen called the meeting to order, and
Mr. Hans called the roll.
SECOND
ORDER OF BUSINESS
Approval of the Minutes of the February 5, 2004
Meeting
Mr. Lauritzen stated that each Board member had
received a copy of the minutes of the
There not being any,
On
MOTION by Mr. Mendolia seconded by Mr. Lauritzen with all in favor the minutes of the
THIRD
ORDER OF BUSINESS
Public Hearings
Mr. Lauritzen opened the public
hearings.
A. Imposition of a Plat Review Fee and Amendment to Existing Permit Review Fee
Mr. Hans stated at our last meeting we discussed implementing fees for
permit reviews and plat reviews and collecting additional costs above $350. We also discussed collecting late fees
for late water bill payments.
Resolution 2004-3 by title is, “A resolution of the Board of Supervisors
of the North Springs Improvement District adopting certain rates, fees and
charges for plat and permit review”.
This resolution is in order and recommended for
adoption.
On
MOTION by Mr. Mendolia seconded by Mr. Lauritzen with all in favor Resolution 2004-3 adopting
certain rates, fees and charges for plat and permit review was
adopted.
B. Amendments to Schedule of Water and Sewer Utility Rates, Fees and Charges
Mr. Hans stated Resolution 2004-4 by title is, “A resolution of the Board
of Supervisors of the North Springs Improvement District adopting certain rates,
fees and charges for its water and wastewater utility system and authorizing the
preparation of amended Schedule “B” to be attached to Resolution 89-2,
reflecting such changes and providing for an effective
date”.
Resolution 89-2 setting rates was adopted in 1989, and a schedule was attached. We are updating this schedule to include
the fees that we discussed at our last meeting, which are listed in Resolution
2004-4.
On
MOTION by Mr. Mendolia seconded by Mr. Lauritzen with all in favor Resolution 2004-4 adopting
certain rates, fees and charges for its water and wastewater utility system was
adopted.
On
MOTION by Mr. Mendolia seconded by Mr. Lauritzen with all in favor the public hearings were
closed.
Mr. McKune stated bids were originally taken
for the entire project. The low
bidder is Triple R Paving. After
the bids were received, WCI said they only want to build Phase I at this
time. Phase I of the contract
amount is the original contract of $2,287,000 as shown in the change order. This change order represents adding the
rest of the previously bid contract.
All the work is still being done on a unit price basis as bid. The last page of the change order shows
that the total cost of this change order is largely borne by
WCI.
Mr. Lyles asked would it be fair to characterize this as a second step
versus a change order? The bid package for this project
included all this work originally and at the time of this contract, WCI and the
Board authorized a limited portion of the work to proceed. Essentially, it is now Phase II of the
work that is all within the bid specifications. We are not going outside the bid amount
or specifications that were originally in place. While it is referred to as a change
order on the agenda, it is a notice to proceed with the second phase of the
work. You are not going beyond what
was authorized at the beginning.
Mr. McKune stated that is
correct.
On
MOTION by Mr. Miner seconded by Mr. Lauritzen with all
in favor Change Order No. 1 for Heron Bay North drainageways with Triple R Paving for a net increase of
$4,265,275.84 was approved.
Messrs. Hill and Hollander and Misses Dennis, Kowal and Verger joined the meeting at this
time.
Mr. McKune distributed Final Change Order No. 9
with Florida Sewer and Water, Inc. for paving, drainage, water and wastewater
for the Heron Bay East Pod 5/Heron Run Drive Phase II for a net decrease of
$173,022.91 and stated WCI’s portion is a decrease of
$179,188.57, and the District’s portion is an addition of
$6,165.66.
Mr. Lyles stated we had additional infrastructure installed and the
quantities are set forth in the change order backup.
On
MOTION by Mr. Miner seconded by Mr. Lauritzen with all
in favor Change Order No. 9 & Final for Heron Bay East Pod 5/Heron Run Drive
Phase II for a net decrease of $173,022.91 was
approved.
Mr. McKune distributed Change Order No. 2 for
the Osprey Trail project.
Mr. Lyles stated except for a few hundred thousand dollars, which is the
District’s portion of the change order, WCI will pay to have this infrastructure
installed and when the project is complete, they will convey it to the District
pursuant to an acquisition agreement.
Staff is asking for approval of the change order for the total amount of
$455,091.75.
On
MOTION by Mr. Miner seconded by Mr. Lauritzen with all
in favor Change Order No. 2 for the Osprey Trail project in the amount of
$455,091.75 was approved.
A. Work
Authorization 119 Creekside Water and Sewer
Engineering Services During Construction and Funding
Agreement for Same
B.
Work Authorization 120 Meadow Brook Water and Sewer Engineering Services
During Construction and Funding Agreement for
Same
C.
Work Authorization 121 The Glen Water and Sewer
Engineering Services During Construction and Funding Agreement for
Same
Mr. McKune stated Items A, B and C are the
same. Each involves a funding
agreement and each involves the same amount of consultation ($4,000 per month
for an estimate of six months).
These are the standard services during construction, and I recommend
approval.
On
MOTION by Mr. Mendolia seconded by Mr. Lauritzen with all in favor Work Authorizations 119, 120 and
121 and the funding agreements for same were
approved.
·
Consideration
of Award of Construction Contract
Mr. McKune distributed the bid tabulation for
The Glen and stated this represents the award of a construction contract. This
is a standard WCI development project.
We received six bids on March 2, and Florida Sewer and Water submitted
the lowest, responsive bid with a base bid of $545,113.70. The engineer’s estimate was
$595,218.50. We reviewed the bids,
and we recommend awarding the project to Florida Sewer and
Water.
On
MOTION by Mr. Mendolia seconded by Mr. Lauritzen with all in favor Florida Sewer and Water was
awarded the construction contract for The Glen in the amount of
$545,113.70.
A. Creekside at
B.
Heron Bay Northeast The Glen Drainage Outfall
and Surface Water Management System – WCI
C.
Heron Bay Northeast Meadow Brook Drainage Outfall and Surface Water
Management System - WCI
D.
On
MOTION by Mr. Mendolia seconded by Mr. Lauritzen with all in favor the permits listed above were
approved subject to the conditions listed in the engineer’s review
letter.
E.
Mr. McKune stated Item E represents a surface
water management permit for the construction of fountains. We reviewed this request and find it
acceptable.
Mr. Mendolia asked who is putting the fountain
in?
Mr. McKune responded the Association. However, it gives us a benefit as to
water quality.
Mr. Miner asked would a fountain in the middle of a lake cause a problem
if it became dislodged?
Mr. McKune responded I have not seen these
particular fountains, but I have dealt with fountains of this type. They are small and would sink or drift
onto the canal bank if they became dislodged. They will not make it through the
culverts, which are under water, because these fountains
float.
On
MOTION by Mr. Miner seconded by Mr. Mendolia with all
in favor the permit for the installation of a fountain at
Mr. McKune stated some time ago, we awarded a
construction contract for the interbasin back-pumping
system that will allow us to pump water from the west side of the District into
the east side of the District where our water supply wells are located. That pumping station is located on the
east side of
Mr. Lyles stated they have a standard form of easement that they require
people to use when dealing with FP&L.
This is enclosed in the agenda package, and will have a second document
with a different legal description.
Therefore, the Board can authorize execution by the proper District
officials of both easements in favor of FP&L for the location of utility
installations as derived by the engineer.
Mr. McKune stated we checked and confirmed that
the District owns this property.
On
MOTION by Mr. Mendolia seconded by Mr. Lauritzen with all in favor the grant of two easements in
favor of FP&L within Pinehurst Woods was approved and the proper District
officials were authorized to execute same.
Mr. Lyles stated the legislative staff in
B.
Engineer
Mr. Moore stated regarding the easement where our pump is, this is one of
the projects that was deemed beneficial to
·
Consideration
of Fish Bid Tabulation
Ms. Holiday stated bids were taken this morning at
Mr. Lauritzen asked are we happy with their
services?
Ms. Holiday responded yes.
On
MOTION by Mr. Mendolia seconded by Mr. Lauritzen with all in favor the contract for the purchase of
4,000 Triploid Grass Carp was awarded to Florida Fish Farms, Inc. in the amount
of $12,200.00.
C. Superintendent
– Complaint Received from Mike Hollander Re: Heron Bay
Commons
Mr. Hans stated enclosed in the agenda package is a letter we received
from Mike Hollander who had some concerns regarding the Heron Bay Commons
Clubhouse.
Mr. Hollander stated Heron Bay Commons is a not-for-profit building. WCI tells me they do not have a contract
with a tennis pro. With regard to how they give lessons, it
is my understanding that the individual resident hires the pro. I am asking for the same courtesy for my
tennis pro; not the one they are representing.
Mr. Lauritzen stated I read your letters and
responses and reviewed some of the by-laws. Who has the authority to hire the tennis
pro?
Ms. Verger responded the residents.
There is no contract in existence between the facility and the assistant
pros. However, a contract exists
strictly for maintenance.
Mr. Lauritzen asked do we have a tennis director?
Ms. Verger responded yes.
His name is Skip Jackson.
Mr. Lauritzen stated in my review of the
by-laws, it sounds like the tennis director is the final authority to solve
these problems. Perhaps you may
want to consider applying for the tennis director job.
Ms. Verger stated the tennis director came about due to the residents’
demand for more structure. The
facility is not set up for tennis operations. They provided us with a swimming pool
and tennis courts. The residents
showed an interest in forming leagues and instruction clinics and lessons, and
Mr. Jackson helps to organize those programs. As the need developed, he brought in two
additional pros under him to offer services to the residents at the discretion
of the residents. The entire
negotiation is between Mr. Jackson and the residents but in that capacity, he
has been asked to rank the players and administer the
tryouts.
Mr. Lauritzen stated it sounds like he is a
good director. I am trying to see
it your way, Mr. Hollander, but there is not much I can defend. It clearly states that the tennis
director who has the final authority will answer questions concerning the
interpretation or applicability of rules and regulations. This is clear to me that the tennis
director is the boss and makes the decisions, and we need to respect those
rules.
Mr. Hollander stated I have no problem with the tennis people, pros and
leagues. I want my pro to give me
lessons if I have the ability to hire my own pro, which they tell me I can. I want him to have the same luxury as
the other guys.
Mr. Lauritzen stated you want your pro to teach and have his own locker. Is this the
is
Mr. Hollander responded I am trying to. This is why it got to this point. The women and the rest of the committee
has concocted that I want to get rid of the pros. I am not at that point. I want my pro to have the same ability
as these other pros. They say they
are hired by the residents, but I never got a chance to vote, nor have I seen
anything indicating an election. He
is able to use the facilities that I pay taxes for to sell his goods such as
books and tennis balls. It seems
that they are doing a good business because they do not pay any rent or fees to
use the court. Other facilities in
Mr. Lauritzen stated I thank you for your
comments. We have a great deal of
confidence in our managers, and I trust their ability to manage and make
decisions. I do not see how we can
accommodate you without rewriting the book, nor are we qualified to do
that. I ask that you search your
soul for a spirit of cooperation and become a team player. With all due respect, there aren’t any
other complaints.
Mr. Hollander stated 120 women are taking lessons from this group and
only two men. I run the men’s
team. There is a void in
Mr. Lauritzen stated perhaps you need more
men.
Mr. Hollander asked what if 25 men want to bring in 25 different pros? Are they
allowed to?
Mr. Lauritzen responded this is why we have a
tennis director, and the final authority of the rules
and regulations go to the tennis director.
Mr. Holland stated you are saying Mr. Jackson and his group are not hired
by
Ms. Verger stated when the first league were attempting to form and were
looking for someone to help them form the teams and get everything organized, they brought in Mr. Jackson as their pro to coach
them. People have been very happy
with Mr. Jackson and his pros, and our teams are doing very well. This is why we have not looked for
anyone else to take over. He has
been very responsive to the residents and supportive to any
is
With regard to compensation, there is compensation but not in the form of
money to the club since we are a not-for-profit facility. Mr. Jackson puts together the insert for
the newsletter on his time at his own cost each month, which provides all the
programs that are available to the residents. He views the ladies playing tennis
during league plays on his own time.
The pros only make money while they are teaching. Everything they do over and above that
is at no charge to anyone, including the club.
Mr. Mendolia asked when is the time for Mr.
Jackson to be voted in where Mr. Hollander can get someone else?
Ms. Verger responded at any time if the majority of the community is
unhappy. We have done so in the
past on two occasions.
Mr. Hollander stated there is nothing wrong with it. I am simply trying to interpret what the
rules are. In other words, I can
bring in my own pro, but you are saying that he cannot have the same
privileges.
Mr. Mendolia asked why
not?
Mr. Hollander responded I do not know.
Mr. Mendolia stated perhaps Ms. Verger can
answer this. If Mr. Hollander
brings in a pro, can he have the same things Mr. Jackson
has?
Ms. Verger responded that is for the Board to
decide.
Mr. Lauritzen stated according to the U.S.T.A.
Ethic Rules, it is unethical.
Mr. Hollander stated it is not my intention to get rid of Mr. Jackson,
but there is a void of men. We want
to hire our own pro.
Mr. Miner asked why not hire one? What is the
contention?
Mr. Hollander responded our pro would like the same privileges as their
pro such a closet for his tennis balls, a locker, etc. I think it would be fair to the
residents for them to see different rates.
They currently see posted rates of $55/our. Our pro is going to charge
$40/hour. He should be able to post
his name and number in the signboard, which is locked. Their pro has a key; ours
doesn’t.
Mr. Lauritzen stated with all due respect, I
think it was more than fair that they did not put you on probation for some of
the letters you wrote. I am going
to recommend to the Board that whatever Ms. Verger wants to do, I will be behind
it 100%.
Mr. Lyles stated there is an agreement between the District and the Heron
Bay Community Association that gives the Community Association the right and
duty to manage the facility and the right and duty to adopt rules and
regulations by which the facility is going to be run. It is contractually up to the Community
Association to deal with these operational is
Mr. Hollander stated you are saying that I can hire my own pro. Is that correct?
Mr. Miner responded according to this letter dated November 6, you
can.
Ms. Verger stated Mr. Hollander is looking for us to offer the same
privileges to every single pro.
Clearly we cannot do that.
The pro of choice is selected by the majority of the residents so we have
allowed him, on behalf of the residents and to benefit the residents, to let
them know that these programs are available to them should they choose to take
advantage of them. Mr. Jackson was
brought in to provide a service to the residents of
Mr. Miner asked how do you respond to Mr. Hollander’s statement that he
is going to hire a pro?
Ms. Verger responded he is welcome to bring his own pro. The men’s team is welcome to bring in
their own pro. Mr. Hollander’s
concern is that he will not have the privilege of pre-booking courts as we allow
the existing tennis staff to do. In
order to manage our leagues, we have to pre-book court use and block times. Mr. Hollander would like his pro to be
able to do the same thing.
Mr. Miner asked why can’t Mr. Hollander book a court, for example, at
Ms. Verger responded we will probably let the captain of each individual
league do the booking so that the pros are removed from that
procedure.
Mr. Hollander stated the rules are to book the court 24 hours in advance
except the residents who are taking a lesson from their pro can book two weeks
in advance.
Ms. Verger stated that is not true.
The pros are the ones who do the booking; not the
residents.
Ms. Dennis stated many of the bookings deal with team clinics, and they
usually take place at
Ms. Kowal stated the residents have worked hard
to build a program that is available for all residents and to get a tennis
committee together that represents all playing people. I would like to see the residents
support the committee. We have
grown to seven ladies’ league in less than two years and to over 100 junior
programs. The program is
successful, and the majority of the residents are very happy. At this point, we have 350 signatures
evidencing the happiness of the residents with the program as it exists. We need to use the same
system.
Mr. Hill stated these pros are not allowed to bring anybody in from
outside the community. The pros
make their living off the residents.
Mr. Lauritzen stated these pros are at the
request of the residents. They are
not exploiting the residents; they are there as an added benefit to add
value.
Ms. Verger stated we put together a court usage system, a court
reservation system and rules to the best of our ability.
Mr. Lauritzen asked how would you rate Mr.
Jackson on a scale from one to ten for what his responsibilities are and his
job?
Ms. Kowal responded we are happy with him. We have been able to resolve
is
Ms. Verger stated there is nothing preventing Mr. Hollander from asking
Mr. Jackson to find a pro who charges $40/hour.
Mr. Hollander stated I do not have a problem with Mr. Jackson. We had him, but it did not work
out. We have 30 men who want to do
it. I simply want the same rights
as a resident as the other residents have.
They book courts five days in advance for residents, but I can’t. We do not need to book courts at
Mr. Mendolia stated we have no problem with
that.
Mr. Hollander stated thank you for your time.
NINTH
ORDER OF BUSINESS
Supervisors Requests and Audience Comments
There not being any, the next item followed.
On
MOTION by Mr. Miner seconded by Mr. Lauritzen with all
in favor the invoices were approved.
There being nothing further,
On
MOTION by Mr. Mendolia seconded by Mr. Lauritzen with all in favor the meeting was adjourned at
Salvatore
J. Mendolia
Matt Lauritzen
Secretary
President