MINUTES OF MEETING

NORTH SPRINGS IMPROVEMENT DISTRICT

 

            A meeting of the Board of Supervisors of the North Springs Improvement District was held on Monday, August 6, 2008 at 4:30 p.m. at the District Offices, 10300 NW 11th Manor, Coral Springs, Florida.

 

            Present and constituting a quorum were:

           

            Steve Mendelson                                              President

            David Gray                                                       Secretary

            Vincent Morretti                                               Assistant Secretary

 

            Also present were:

 

            Kenneth Cassel                                                Manager

            Dennis Lyles                                                     District Counsel

            Jane Early                                                         Engineer

            Brenda Schurz                                                  Severn Trent Services

            Doug Hyche                                                     Utilities Director

            Nick Schooley                                                  Drainage Supervisor

            Rod Colon                                                       Chief Operator

            Cory Johnson                                                   CH2M Hill

            Joe Sabino                                                       Heron Bay Clubhouse Manager

                                                                                               

            The following is a summary of the minutes and actions taken at the August 6, 2008 North Springs Improvement District Board of Supervisors meeting.

                                                                                                                       

FIRST ORDER OF BUSINESS                               Roll Call

            Mr. Cassel called the meeting to order and called the roll

 

SECOND ORDER OF BUSINESS                          Approval of the Minutes of the July 14, 2008 Meeting

            Mr. Cassel stated each Board member received a copy of the minutes of the July 14, 2008 meeting and requested any corrections, additions or deletions.

            There not being any,

 

On MOTION by Mr. Mendelson seconded by Mr. Gray with all in favor the minutes of the July 14, 2008 meeting were approved.

 

 

THIRD ORDER OF BUSINESS                             Public Hearing to Consider Adoption of Budgets

A.                 General Fund, Heron Bay Commons, Parkland Isles, Heron Bay Mitigation and Debt Service Budget(s) for Fiscal Year 2009 (Resolution 2008-6) and Levy of Non Ad Valorem Assessment (Resolution 2008-7)

            Mr. Cassel opened the public hearing for the general fund budget, which includes the general fund, Heron Bay Commons, Parkland Isles, Heron Bay mitigation and the debt service budgets.

            There were no questions or comments from the public as well as the Board.

            Mr. Cassel closed the public hearing.

           

On MOTION by Mr. Gray seconded by Mr. Mendelson with all in favor Resolution 2008-6 adopting the general fund, Heron Bay Commons, Parkland Isles, Heron Bay Mitigation and debt service budgets was adopted.

 

On MOTION by Mr. Gray seconded by Mr. Mendelson with all in favor Resolution 2008-7 levying assessments for payment of debt service and maintenance costs for the period of October 1, 2008 through September 30, 2009 was adopted.

 

B.                 Water and Sewer Budget for Fiscal Year 2009, Resolution 2008-8

            Mr. Cassel opened the public hearing for the water and sewer budget.

            There were no questions or comments from the public as well as the Board.

            Mr. Cassel closed the public hearing.

 

On MOTION by Mr. Mendelson seconded by Mr. Gray with all in favor Resolution 2008-8 adopting the water and sewer budget for fiscal year 2009 was adopted. 

 

FOURTH ORDER OF BUSINESS                          Consideration of Change Order No. 2 and Final – Florida Sewer and Water for Heron Bay North Plat 3 (75s) Paving Drainage, Water Distribution, Water Wastewater Collection contract for a Net Decrease of $5,258.76

 

 

 

 

 

 

 

            There being no questions or comments,

 

On MOTION by Mr. Mendelson seconded by Mr. Gray with all in favor Change Order No. 2 and Final with Florida Sewer and Water for Heron Bay North Plat 3 (75s) paving drainage, water distribution, water wastewater collection contract for a net decrease of $5,258.76 was approved.

 

FIFTH ORDER OF BUSINESS                               Consideration of Vendor Services Contract with ADS Engineering for Monitoring, Programming and All Liability to the Installation and Function of the PLC and SCADA System for an Amount not to Exceed $80,000

            Mr. Cassel discussed the following:

·        The current PLS and SCADA System at the water plant is antiquated.  There are no spare parts available for the current system. 

·        This contract is for engineering and oversight of the project.

·        Staff from Severn Trent’s operational services looked into this and the cost is within their estimate.

 

On MOTION by Mr. Mendelson seconded by Mr. Gray with all in favor the vendor services contract with ADS Engineering for monitoring, programming and all liability for the installation and function of the PLC and SCADA System for an amount not to exceed $80,000 was approved.

 

A.                 Ratification of Vendor Services Contract with ADS Engineering for Engineering Services for the Design and Preparation of Bidding Documents for the PLC and SCADA System Upgrade in the Amount of $9,200

            There being no questions or comments,

 

On MOTION by Mr. Mendelson seconded by Mr. Gray with all in favor the vendor services contract with ADS Engineering Services for the design and preparation of bidding documents for the PLC and SCADA System upgrade in the amount of $9,200 was ratified.

 

 

 

 

B.                 Consideration to Award Bid for Project No. 2008-01 for PLC and SCADA System Upgrade

            Mr. Cassel presented the Board with a bid received from C.C. Control Corporation in the amount of $171,000.  This is the only bid submitted and staff recommends awarding the bid.  The district has worked with this company before and they are qualified to do the work.

 

On MOTION by Mr. Gray seconded by Mr. Mendelson with all in favor Project No. 2008-01 for PLC and SCADA System upgrade was awarded to C.C. Control Corporation in the amount of $171,000.

 

SIXTH ORDER OF BUSINESS                              Ratification of Permit No. 2008-10 – FPL Feeder for Directional Bore Activity at Nob Hill Road and Pine Island Road

            This item was tabled at the last meeting because there was no recommendation letter from the District engineer.  A recommendation letter was presented to the Board.

 

On MOTION by Mr. Gray seconded by Mr. Mendelson with all in favor Permit No. 2008-10 for the FPL Feeder for directional bore activity at Nob Hill Road and Pine Island Road was ratified.

 

SEVENTH ORDER OF BUSINESS                        Ratification of Windham Heights Parcel Plat Exemption

            There being no questions or comments,

 

On MOTION by Mr. Gray seconded by Mr. Mendelson with all in favor the Windham Heights parcel plat exemption was ratified.

 

EIGHTH ORDER OF BUSINESS                           Staff Reports

A.                 Manager

i.                    Discussion of Pelican Isles Berm Issue

            The following was discussed:

·        The Pelican Isles HOA contacted staff regarding maintenance of the berm.  Staff is working through details with the HOA and the City.  Staff will come back to the Board with a recommendation on how to resolve this issue.

·        The city has received complaints from residents living in this subdivision.  The berm located on the other side of the canal does not look good aesthetically. 

·        The city notified the HOA because they are responsible for maintaining the berm under their HOA documents.  The area of the berm adjacent to the Sawgrass Expressway is owned by NSID; however, it is the responsibility of the HOA to maintain it.  When the city contacted the HOA they said it was NSID’s responsibility.  The city contacted staff to see how this can be resolved.  The berm is not being maintained according to city code.

·        NSID is a drainage District.  The water is flowing and is functioning properly.  This is an aesthetic issue.

·        The HOA has a right to amend the documents with a 75% vote.  The District has the ability to do this type of maintenance.  It also has the ability to assess the Pelican Isles residents for this. 

 

                        ii.         Water Plant Operations

            This item is for informational purposes only.

 

B.                 Attorney

            There being no report, the next item followed.

 

C.                 Engineer

i.                    Project Status Report

            Ms. Early reported a survey needs to be done at Parkland Golf and Country Club to get lake elevations. 

 

NINTH ORDER OF BUSINESS                             Approval of Financials

            Mr. Cassel reported the following:

·        A draft of the financial audit for fiscal year 2006 is being reviewed.  As soon as it is completed the financial audit for fiscal year 2007 will be worked on.

·        Most of the items in the general fund are within budget.

·        A grant in the amount of $27,000 was received from SFWMD for best management practices as part of a cost share program. 

·        The settlement amount of $15,000 was paid out.

·        The permits for the spa in Heron Bay Commons have been renewed. 

·        There was an emergency irrigation repair in Parkland Isles. 

 

 

 

 

 

On MOTION by Mr. Gray seconded by Mr. Mendelson with all in favor the financials were approved.

 

NINTH ORDER OF BUSINESS                             Adjournment

            There being no further business,

 

On MOTION by Mr. Mendelson seconded by Mr. Gray with all in favor the meeting was adjourned.

 

 

 

 

 

 

 

                                                                        

 David Gray                                                                     Steve Mendelson                                            

 Secretary                                                                         President