MINUTES OF MEETINGS

NORTH SPRINGS IMPROVEMENT DISTRICT

 

            The regular meeting of the Board of Supervisors of the North Springs Improvement District was held on Thursday, December 2, 2004 at 4:00 p.m. in the District Office, 10300 N. W. 11 Manor, Coral Springs, Florida.

 

            Present and constituting a quorum were:

 

            Matt Lauritzen                                            President

            Salvatore J. Mendolia                                 Secretary

            Bob Miner                                                  Assistant Secretary

 

            Also present were:

 

            Rich Hans                                                   Manager

            Dennis Lyles                                               Attorney

            John McKune                                             CH2M-Hill

            Roger Moore                                             Staff

            Dan Daly                                                    Staff

            George Keller                                             Severn Trent Services

            Jean M. Rugg                                             Severn Trent Services

            Tara Lynn Patton                                        WCI

            Joe Guttuso                                                WCI

            Valerie Verger                                            Heron Bay Commons

            Brian DeGirolmo                                        DeGirolmo & Associates

            Michael Hollander                                      Resident

 

            The Pledge of Allegiance was recited.

 

FIRST ORDER OF BUSINESS                         Roll Call

            Mr. Hans called the meeting to order and called the roll.

 

SECOND ORDER OF BUSINESS                    Approval of the Minutes of the November 4, 2004 Meeting

            Mr. Hans stated that each Board member had received a copy of the minutes of the November 4, 2004 meeting and requested any additions, corrections or deletions.

            There not being any,

 

On MOTION by Mr. Mendolia seconded by Mr. Lauritzen with all in favor the minutes of the November 4, 2004 meeting were approved as submitted.

 

THIRD ORDER OF BUSINESS                       Consideration of Resolution 2005-3 Designating Rich Hans as Treasurer

            Mr. Hans stated Ms. Powers, the District’s treasurer, has resigned from Severn Trent.  I am most familiar with the operations of the District, and request you name me as your treasurer. 

            Mr. Lyles stated there is no conflict with Mr. Hans being your treasurer and manager.  The entity who has served as manager has traditionally served as treasurer also.  This is a common relationship between the management company, the District and its Board. 

 

On MOTION by Mr. Mendolia seconded by Mr. Lauritzen with all in favor Resolution 2005-3 designating Rich Hans as Treasurer was adopted.

 

FOURTH ORDER OF BUSINESS                    Consideration of Award of Contract for Janitorial Services

            Mr. Hans stated the bids received were from:  L&L Cleaning Service for $19,560 annually, Cleaning Systems, Inc. for $36,000 annually, and One Source for $45,000 annually.

            Ms. Verger stated bids were opened on November 19th.  The company who came in the lowest, L&L Cleaning Service, did not provide us with the appropriate backup information and references.  We went to the second lowest, Cleaning Systems Incorporated out of Sunrise, Florida.  They are $10,000 higher than what we are currently paying, and since we are not satisfied with the current contractor we are probably not paying enough; and we do have enough money in the budget to cover it.  We currently are paying $26,000. 

            Mr. Lauritzen asked are you familiar with their services?

            Ms. Verger responded I called their references and they do handle other city municipalities.  This is for the clubhouse and the satellite restrooms. 

            Mr. Lauritzen asked when does the current contract expire?

            Ms. Verger responded it did.  We want this company to take affect December 1.  They did the walk-through two days ago.   They do work for the City of Boyton Beach and City of Sunrise.  I am happy with the contractor who met with me.  I met a couple of individuals who will be on-site. 

            Mr. Lauritzen asked is there a probationary period?

            Ms. Verger responded we have a 30 day out clause in all our contracts.

            Mr. Miner stated you mentioned that the party doing the cleaning now is not meeting the standards that was set.

            Ms. Verger stated we are starting to have some dissatisfaction.

            Mr. Miner asked is there anything in the contract that says if this party does not meeting the same standards or meet your expectations they are out?

            Ms. Verger responded we can give 30 days written notice at any time.

            Mr. Hollander asked if the company that has been doing this service for five years and they are presently costing less, why the change?

            Ms. Verger responded we never like to have contracts go longer than five years.  The existing contractor, ACT, decided not to bid on this, and they voiced to us that they also have a conflict with WCI who now manages the clubhouse.  ACT is owned by the mayor of Parkland and he did not want that to be perceived as inappropriate.  The original clubhouse contract was under Lang Management, not WCI, and it was directly with the District.  Now the District contracts with WCI for clubhouse management. 

 

On MOTION by Mr. Miner seconded by Mr. Lauritzen with all in favor the Janitorial Contract was awarded to Cleaning Systems Incorporated in the amount of $32,000.

 

SIXTH ORDER OF BUSINESS                        Consideration of Change Orders

            A.        Change Order No. 3 with Florida Sewer and Water, Inc. for Heron Bay North Plat 1 Phase 1, Access Roadway Plan and Lift Station TPC #9 for a Net Increase of $37,350

            Mr. McKune stated this change order is at the request of WCI and is a WCI cost. 

 

On MOTION by Mr. Miner seconded by Mr. Mendolia with all in favor Change Order No. 3 with Florida Sewer and Water, Inc. for Heron Bay North Plat 1 Phase 1, Access Roadway Plan and Lift Station TPC #9 for a net increase of $37,350 was approved.

 

B.     Change Order No. 4 with Florida Sewer and Water, Inc., for the Heron Bay North Plat 1 Phase 1, Access Roadway Plan and Lift Station TPC #9 for a Net Increase of $40,880

            Mr. McKune stated this change order is a request by WCI to provide additional drainage and the entire cost will be borne by WCI.

 

On MOTION by Mr. Mendolia seconded by Mr. Lauritzen with all in favor Change Order No. 4 with Florida Sewer and Water, Inc., for the Heron Bay North Plat 1, Phase 1, Access Roadway Plan and Lift Station TPC #9 for a Net Increase of $40,880 was approved.

 

            C.        Change Order No. 5 with Florida Sewer and Water, Inc. for Heron Bay North Plat 1, Phase 1, Access Roadway Plan and Lift Station TPC #9 for a Net Increase of $650

            Mr. McKune stated this change order is an increase of $650 due to the recently imposed permit fee for lift stations and is a normal District expense.

 

On MOTION by Mr. Miner seconded by Mr. Lauritzen with all in favor Change Order No. 5 with Florida Sewer and Water, Inc. for Heron Bay North Plat 1, Phase 1, Access Roadway Plan and Lift Station TPC #9 for a net increase of $650 was approved.

 

            D.        Change Order No. 12 with Florida Sewer and Water, Inc. for Osprey Trail and Heron Bay Recreation Amenity Offsite Roadway Improvements for a Net Increase of $1,950

            Mr. McKune stated this change order is for the additional imposed permit fees of $650 per lift station, and this is a normal District expense.

 

On MOTION by Mr. Mendolia seconded by Mr. Lauritzen with all in favor Change Order No. 12 with Florida Sewer and Water, Inc. for Osprey Trail and Heron Bay Recreation Amenity Offsite Roadway Improvements for a Net Increase of $1,950 was approved.

 

SEVENTH ORDER OF BUSINESS                  Consideration of Permit Requests

            A.        U.S. Retail Income Fund for Sawgrass Center – Bleed-Down Structure

            Mr. McKune stated the area is just north of the Sawgrass adjacent to Coral Ridge Drive and described where the bleed down structure will be located which ultimately will drain into the District’s facilities.  The engineer has reviewed the request and recommend approval based on their letter of November 23, 2004.

 

On MOTION by Mr. Mendolia seconded by Mr. Lauritzen with all in favor the permit for U.S. Retail Income Fund for Sawgrass Center – Bleed Down Structure was approved, subject to conditions outlined in the engineer’s letter dated November 23, 2004.

 

 

 

            B.        North Springs Plaza Surface Water Management System

            Mr. McKune stated this area is south of Sawgrass and west of Coral Ridge Drive.  The applicant will construct a surface water management system for a 16.5 acre retail development, and the storm water system will be routed through underground pipes, wet detention and an exfiltration trench connecting to an existing outfall into the C-3 and C-1 canals.  The engineers reviewed the plans and calculations and are of the opinion that the project meets the District’s criteria and will not adversely affect the District’s facilities.  We recommend approval based on our letter dated November 24, 2004 with the limiting conditions outlined.

 

On MOTION by Mr. Miner seconded by Mr. Mendolia with all in favor the permit for the North Springs Plaza Surface Water Management System was approved, subject to conditions outlined in the engineer’s letter dated November 24, 2004 .

 

Change Order #6 and Final Payment with Felix

            Mr. McKune stated there was a negotiated settlement for final payment of $265,000.  The Board directed us to provide a change order to reconcile the final contract price.  It reduces the amount of the approved contract by $129,775.49; and this accounts for all work completed, all retainage monies held, and any claims for liquidated damages and extra engineering services during the extended period of delay.  The total contract price is $6,167,095.81.  Once approved and signed, we will federal express these to St. Paul for signature and upon receipt will send out the check.

            Mr. Lyles stated on the third page of the exhibit it refers to the negotiations for the reduction of the price, the reconciliation of the numbers and the total deduction of $129,775.49.  This has been coordinated with my office and I join the recommendation of your engineer for approval.

            Mr. Lauritzen stated thanks are in order for all staff members who were involved in putting this matter to rest.

 

On MOTION by Mr. Mendolia seconded by Mr. Lauritzen with all in favor Change Order #5 and Final Payment with Felix for the Water Treatment Plant Expansion was approved.

 

 

 

FIFTH ORDER OF BUSINESS                         Acceptance of Easements

            A.       Cypress Pointe (aka Heron Bay North Plat 1)

            B.       Caseras (located within Parkland Golf and Country Club Replat #1)

            C.       Heron Bay Commercial

            Mr. Lyles stated there are a large number of easements that cover different locations and different purposes that Ms. Patton will walk you through.  She will go through the easements, and you can have one motion at the end to authorize acceptance of the easements subject to final legal and engineering review.  

            Ms. Patton stated usually I present a plat and the Board accepts the plans with the easement; in this case various parcels were platted as boundary plats whereby a subsequent site plan is developed for separate city approval. 

            Ms. Patton outlined the locations of the various parcels, and described the site plan approvals obtained by the city.  The easements outlined are listed below:

            Cypress Pointe

·                    Ingress/Egress Easement for access off Heron Bay Boulevard, 128th Drive and the entire roadway; and water and sewer lines are in the right-of-way and a 12’ utility easement on either side. 

·                    Flowage Easement for Heron Bay North Plat 2

 

            Caseras/Parkland Golf and Country Club

·                    Ingress/Egress Easement for the entire road; as well as the 12’ utility easement on either side.  All that we have currently is a sketch and the approval will be subject to legal and engineering approval of the legal description.

 

            Heron Bay Commercial (located in the City of Coral Springs, the Heron Bay Commercial Center is a U-Shape around Sawgrass Center)

            Easement #1                     Sanitary Sewer Lines

            Easement #2                     Water Line from Coral Ridge Drive

            Easement #3                     Drainage Easement

            Easement #4                     Water Main Easement

            Easement #7                     Drainage Easement from Preserve

            Easement #5                     Sanitary Sewer Lines for the multi-family site

            Easement #8A                  Link Easements

            Easement #8B                   Overflow Easement to the NSID Lake

            Easement #12                   Access easement to Preserve Area

            Easement #13                   Drainage Easement to Preserve Area

            Easement #14                   Roadway Easements

            Easement #14A                Roadway Easements

            Easement #15                   Drainage Easement from Tuscany HOA

            Easement #16                   Drainage of Common Areas

            Easement #17                   Sanitary Sewer Connection from WCI

            Easement #18                   Flowage Easement between two Preserve Areas

            Easement #19                   Water Main Easement to make the connection.

            Ms. Patton stated if there were any easements missed through our review, I will come back with those at a future meeting.

 

On MOTION by Mr. Mendolia seconded by Mr. Lauritzen with all in favor easements outlined above were accepted subject to final legal and engineering review; and the chairman was authorized to execute said documents.

 

EIGHTH ORDER OF BUSINESS                     Consideration of Plat Revision - Greenbriar

            The Board requested to table this item until the applicant is present.

 

Mail Delivery at Heron Bay

            Mr. Guttuso stated at Cypress Pointe, Creekside and Meadow Brook the Post Office will not deliver mail until a certain amount of construction has been completed.   In the past, the residents had to drive to Margate to get their mail.  Our alternative solution is to put a gang mailbox at the common area for seven months on a temporary basis.  Ms. Verger and Ms. Early  have no problems with this.  However if this is not acceptable, our second alternative is to put it at the Heron Bay Recreational Facility. 

            After discussion, an alternative location just outside the North Springs Improvement District Plant site was proposed.

            Staff was requested to look into the ownership of the land in question and whether to provide access for a temporary mail facility by either an agreement or a right-of-way permit.

 

NINTH ORDER OF BUSINESS                       Staff Reports

            A.        Attorney

There being no report, the next item followed.

 

            B.        Engineer

            There being no report, the next item followed.

 

            C.        Superintendent

            There being no report, the next item followed.

 

TENTH ORDER OF BUSINESS                       Supervisor’s Requests and Audience Comments

            There not being any, the next item followed.

 

ELEVENTH ORDER OF BUSINESS               Approval of Requisitions and Invoices

            After review,

 

On MOTION by Mr. Miner seconded by Mr. Lauritzen with all in favor the invoices were approved.

 

TWELFTH ORDER OF BUSINESS                 Adjournment

            There being nothing further,

 

On MOTION by Mr. Mendolia seconded by Mr. Lauritzen with all in favor the meeting was adjourned at 4:55 p.m.

 

 

                                                                                                                                                      

Salvatore J. Mendolia                                                   Matt Lauritzen

Secretary                                                                      President

 

JEANNIE

 

Ongoing Agenda Item – Pledge of Allegence

 

 

Mail Box facility???? (permit???)