MINUTES OF MEETING

NORTH SPRINGS IMPROVEMENT DISTRICT

 

            A meeting of the Board of Supervisors of the North Springs Improvement District was held on Wednesday, June 3, 2009 at 4:55 p.m. at the District Office, 10300 NW 11th Manor, Coral Springs, Florida.

 

            Present and constituting a quorum were:

           

            Steve Mendelson                                            President

            David Gray                                                     Secretary

            Vincent Morretti                                             Assistant Secretary

 

            Also present were:

 

            Kenneth Cassel                                               District Manager

            Dennis Lyles                                                   District Counsel

            Jane Early                                                        District Engineer

            Brenda Schurz                                                Severn Trent Services

            Nick Schooley                                                 Drainage Supervisor

            Rod Colon                                                      Chief Operator

            Joe Sabino                                                       Heron Bay Clubhouse Manager

            Paul Gentile                                                    Heron Bay East HOA President

                                                                                                                       

            The following is a summary of the minutes and actions taken at the June 3, 2009 North Springs Improvement District Board of Supervisors meeting.

                                                                                                                       

FIRST ORDER OF BUSINESS                             Roll Call

            Mr. Cassel called the meeting to order and called the roll.

 

SECOND ORDER OF BUSINESS                        Approval of the Minutes of the May 6, 2009 Meeting

            Mr. Cassel stated each Board member received a copy of the minutes of the May 6, 2009 meeting and requested any corrections, additions or deletions.

            There not being any,

 

On MOTION by Mr. Mendelson seconded by Mr. Gray with all in favor the minutes of the May 6, 2009 meeting were approved.

 

THIRD ORDER OF BUSINESS                            Consideration of Agreement with Parkland Reserve

            Mr. Lyles reviewed the following:

·         Centerline Homes took over after Tousa Homes went into bankruptcy. 

·         This agreement will get the District out of the funding agreements and further funding obligations. 

·         The agreement gives credit for the $663,867.59 Tousa Homes paid under the funding agreements to the current owner of the property, Centerline Homes.  It lets them go forward with the project at their expense. 

·         The District will not go forward with a bond issue and have assessments on the property.  Centerline Homes will fund the infrastructure program and will complete the drainage as well as the water and sewer.

·         The East/West Road was not part of the original package.  The city is asking them to make it private.  It is currently on the plat as an NSID road.  It was scheduled to be a District road, constructed with District’s funds.  Centerline homes will take care of the responsibility for the construction and maintenance of the road. 

·         The District will be indemnified from any future litigation claims. 

·         Mr. Gray and Ms. Early expressed concern about money the District paid out.  There were water and sewer funds and drainage funds.  Tousa Homes was advancing the drainage funds, which were going to come out of a future bond issue.  The District paid contractors for water and sewer out of water and sewer funds the District had.  The District also paid out drainage funds out of the general fund to contractors for money Tousa Homes stopped advancing. 

·         This item was tabled due to accounting concerns. 

 

FOURTH ORDER OF BUSINESS                        Consideration of Fence Permit

            The following was discussed:

·         The Heron Bay East HOA submitted an application to install a fence.

·         The proposed fence would be located within the District’s right-of-way, which is not allowed according to the Permit Criteria Manual.

·         The proposed fence is to prevent trespassers and potential vandalism.

·         District staff is proposing an encroachment agreement stating the fence would have to be removed at the property owner’s expense in the future if the District ever needs to access the area. 

 

On MOTION by Mr. Mendelson seconded by Mr. Gray with all in favor the Board approved the execution of an encroachment agreement with the Heron Bay East HOA with regard to the installation of a fence. 

 

FIFTH ORDER OF BUSINESS                             Consideration of Bids

            A.        Filter Media Replacement

            Mr. Cassel reviewed the bids submitted and recommended Intrastate Construction in the amount of $148,400.  Mr. Gray questioned why the two lower bids are not being recommended.  Mr. Colon explained Century Building Restoration and Sla-Tar Construction never did this type of work before. 

 

On MOTION by Mr. Gray seconded by Mr. Mendelson with all in favor the filter media replacement project was awarded to Intrastate Construction in the amount of $148,400.

 

            B.        Sludge Removal

            The Board reviewed the bids submitted.

 

On MOTION by Mr. Mendelson seconded by Mr. Gray with all in favor the sludge removal bid was awarded to Century Building Restoration in the amount of $7.20 per cubic yard. 

 

            C.        Pump Station No. 1 Modifications

            Ms. Early stated there were five bidders.  The lowest bid was for $176,232 and the highest bid went up to $415,250.  Ms. Early is checking references on the lowest bidder.  This item was tabled.

 

SIXTH ORDER OF BUSINESS                             Staff Reports

            A.        Manager

                        i.          Question and Comments on the Proposed Budget

            There being no questions or comments, the next item followed.

 

                        ii.         Utility Billing Work Orders

            Mr. Cassel briefly reviewed the utility billing work orders.

 

            B.        Attorney

            Mr. Lyles gave a brief update on the WCI Communities, Inc. bankruptcy case.  The District has an order pending to remove itself from the bankruptcy proceedings.  WCI Communities, Inc. is seeking permission from the bankruptcy court to pay its assessments due to the District and property taxes, which were due last November.  The hearing is scheduled for June 18, 2009. 

 

            C.        Engineer – Project(s) Status Report

            The project status report is for informational purposes only, a copy of which is attached hereto and made a part of the public record.  Mr. Cassel stated staff will bring back to the Board a proposal to engage the engineers to do a rate study to make sure the District is in compliance with the bond covenants. 

 

SEVENTH ORDER OF BUSINESS                      Approval of Financials and Check Registers

            The Board briefly reviewed the financials and check registers.

 

On MOTION by Mr. Mendelson seconded by Mr. Gray with all in favor the financials and check registers were approved.

 

            Mr. Gray requested a chart showing the register the amounts are coming out of, how the money will be rerouted and the difference. 

 

EIGHTH ORDER OF BUSINESS                         Adjournment

            There being no further business,

 

On MOTION by Mr. Mendelson seconded by Mr. Gray with all in favor the meeting was adjourned.

 

 

 

 

 

 

                                                                        

 David Gray                                                                   Steve Mendelson                                          

 Secretary                                                                        President