MINUTES OF MEETING
NORTH SPRINGS IMPROVEMENT DISTRICT
A meeting of the Board of
Supervisors of the North Springs Improvement District was held on Wednesday, June
3, 2009 at 4:55 p.m. at the District Office, 10300 NW 11th Manor,
Present
and constituting a quorum were:
Steve
Mendelson President
David
Gray Secretary
Vincent
Morretti Assistant
Secretary
Also
present were:
Kenneth
Cassel District
Manager
Dennis
Lyles District
Counsel
Jane
Early District
Engineer
Brenda
Schurz Severn
Nick
Schooley Drainage
Supervisor
Rod
Colon Chief
Operator
Joe
Sabino
Paul
Gentile
The following is a summary of the minutes and actions
taken at the June 3, 2009 North Springs Improvement District Board of
Supervisors meeting.
FIRST
ORDER OF BUSINESS Roll
Call
Mr. Cassel called the meeting to
order and called the roll.
SECOND ORDER OF BUSINESS Approval of the Minutes
of the May 6, 2009 Meeting
Mr. Cassel stated each Board member
received a copy of the minutes of the May 6, 2009 meeting and requested any
corrections, additions or deletions.
There not being any,
On MOTION by Mr. Mendelson
seconded by Mr. Gray with all in favor the minutes of the May 6, 2009 meeting
were approved.
THIRD ORDER OF BUSINESS Consideration of
Agreement with
Mr. Lyles reviewed the
following:
·
Centerline Homes took
over after Tousa Homes went into bankruptcy.
·
This agreement will get
the District out of the funding agreements and further funding
obligations.
·
The agreement gives
credit for the $663,867.59 Tousa Homes paid under the funding agreements to the
current owner of the property, Centerline Homes. It lets them go forward with the project at
their expense.
·
The District will not
go forward with a bond issue and have assessments on the property. Centerline Homes will fund the infrastructure
program and will complete the drainage as well as the water and sewer.
·
The
·
The District will be
indemnified from any future litigation claims.
·
Mr. Gray and Ms. Early
expressed concern about money the District paid out. There were water and sewer funds and drainage
funds. Tousa Homes was advancing the
drainage funds, which were going to come out of a future bond issue. The District paid contractors for water and
sewer out of water and sewer funds the District had. The District also paid out drainage funds out
of the general fund to contractors for money Tousa Homes stopped
advancing.
·
This item was tabled
due to accounting concerns.
FOURTH
ORDER OF BUSINESS Consideration
of Fence Permit
The following was
discussed:
·
The Heron Bay East HOA
submitted an application to install a fence.
·
The proposed fence
would be located within the District’s right-of-way, which is not allowed
according to the Permit Criteria Manual.
·
The proposed fence is
to prevent trespassers and potential vandalism.
·
District staff is
proposing an encroachment agreement stating the fence would have to be removed at
the property owner’s expense in the future if the District ever needs to access
the area.
On MOTION by Mr. Mendelson
seconded by Mr. Gray with all in favor the Board approved the execution of an
encroachment agreement with the Heron Bay East HOA with regard to the
installation of a fence.
FIFTH
ORDER OF BUSINESS Consideration
of Bids
A. Filter
Media Replacement
Mr. Cassel reviewed the
bids submitted and recommended Intrastate Construction in the amount of
$148,400. Mr. Gray questioned why the
two lower bids are not being recommended.
Mr. Colon explained Century Building Restoration and Sla-Tar
Construction never did this type of work before.
On MOTION by Mr. Gray seconded by
Mr. Mendelson with all in favor the filter media replacement project was
awarded to Intrastate Construction in the amount of $148,400.
B. Sludge
Removal
The Board reviewed the bids
submitted.
On MOTION by Mr. Mendelson
seconded by Mr. Gray with all in favor the sludge removal bid was awarded to
Century Building Restoration in the amount of $7.20 per cubic yard.
C. Pump
Station No. 1 Modifications
Ms. Early stated there
were five bidders. The lowest bid was
for $176,232 and the highest bid went up to $415,250. Ms. Early is checking references on the
lowest bidder. This item was tabled.
SIXTH
ORDER OF BUSINESS Staff
Reports
A. Manager
i. Question and Comments on the Proposed
Budget
There being no questions or
comments, the next item followed.
ii. Utility Billing Work Orders
Mr. Cassel briefly reviewed the
utility billing work orders.
B. Attorney
Mr. Lyles gave a brief
update on the WCI Communities, Inc. bankruptcy case. The District has an order pending to remove
itself from the bankruptcy proceedings. WCI
Communities, Inc. is seeking permission from the bankruptcy court to pay its
assessments due to the District and property taxes, which were due last
November. The hearing is scheduled for
June 18, 2009.
C. Engineer
– Project(s) Status Report
The project status
report is for informational purposes only, a copy of which is attached hereto
and made a part of the public record.
Mr. Cassel stated staff will bring back to the Board a proposal to
engage the engineers to do a rate study to make sure the District is in
compliance with the bond covenants.
SEVENTH ORDER OF BUSINESS Approval of Financials and
Check Registers
The Board briefly
reviewed the financials and check registers.
On MOTION by Mr. Mendelson
seconded by Mr. Gray with all in favor the financials and check registers were
approved.
Mr. Gray requested a chart showing
the register the amounts are coming out of, how the money will be rerouted and
the difference.
EIGHTH
ORDER OF BUSINESS Adjournment
There
being no further business,
On MOTION by Mr. Mendelson seconded by
Mr. Gray with all in favor the meeting was adjourned.
David
Gray Steve
Mendelson
Secretary President