MINUTES OF MEETING
NORTH SPRINGS IMPROVEMENT
DISTRICT
The regular meeting of the Board of
Supervisors of the North Springs Improvement District was held Thursday,
January 8, 2004 at 4:00 P.M. in the District Office, 10300 N. W. 11 Manor,
Coral Springs, Florida.
Present and constituting a quorum
were:
Matt Lauritzen President
Salvatore J. Mendolia Secretary
Bob Miner Supervisor
Also Present Were:
Rich Hans District Staff
Dennis Lyles Attorney
Donna Holiday Recording Secretary
Jane Early Gee & Jenson
John McKune Gee & Jenson
Valerie Verger Heron
Bay Commons
Scott Davison WCI
Roger Moore District Staff
Bill Joyce District Staff
Mr.
Lauritzen called the meeting to order at 4:00 p.m. and Mr. Hans called the roll
SECOND ORDER OF BUSINESS Approval of the Minutes of the
December 4, 2003 Meeting
Mr.
Hans stated that each Board member had received a copy of the minutes of the
December 4, 2003 meeting and requested any additions, corrections or deletions.
There
not being any,
On MOTION by Mr. Mendolia
seconded by Mr. Lauritzen with all in favor the minutes of the December 4, 2003
meeting were approved as submitted.
THIRD ORDER OF BUSINESS Public Hearing to Consider
the Imposition of Special Assessments within the Heron Bay Commons Expanded
Boundaries
Mr.
Hans stated as you will recall, at the last meeting, we adopted a resolution
expanding the boundaries of Heron Bay Commons to include the property to the
north. At the same time we set a public
hearing to adopt a resolution imposing special assessments on property in that
area. This resolution takes the adopted
maximum rate of $350 per unit per year that exists in the current Heron Bay
assessment area, extending that to the new assessment area. It also takes into consideration the original
bond issue in 1997 anticipated a total of 2,500 units being assessed and that
is where the $350 per unit comes from.
There is one more planned expansion and with the expansion that has just
taken place, the total number of units should equal 2,500. If for some reason that next expansion does
not take place, the maximum amount of $350 per unit will stay the same and WCI
has committed to make a true-up payment to keep those assessments at $350. That is a part of this resolution.
Mr.
Hans read Resolution 2004-2 by heading, Resolution Of The Board Of Supervisors
Of North Springs Improvement District Equalizing, Approving And Levying The
Special Assessments Set Forth Therein Relating To The Improvements To Be
Undertaken Pursuant To Resolution 2004-1.
Mr.
Lyles stated this is a public hearing and has been noticed as such and it is
appropriate at this time to open the public hearing.
Mr.
Lauritzen opened the public hearing and asked for comments or questions from
the public and Board members.
There
not being any,
On MOTION by Mr. Lauritzen
seconded by Mr. Mendolia with all in favor Resolution 2004-2 imposing special
assessments on the expanded area of Heron Bay Commons was approved.
The
public hearing was closed.
FOURTH ORDER OF BUSINESS Award of Contract to Purchase
Office Furnishings
Mr.
Hans stated we put the furniture and some lab equipment out to bid for the new
North Springs offices and we received one bid and that was from Corporate
Express in the total of $11,103.00.
Mr.
Joyce stated the original proposal from Corporate Express was $13,368.00. We put this out to bid and they were the only
bidder and came in at $11,103.00.
On MOTION by Mr. Lauritzen
seconded by Mr. Mendolia with all in favor the contract for the purchase of
office furniture and lab equipment was awarded to Corporate Express in the
amount of the bid of $11,103.00.
FIFTH
ORDER OF BUSINESS Consideration
of Change Orders
A. Change
Order No. 10 with Astaldi Construction Corp. for Trails End Road Contract for a
Net Increase of $6,253.31
Mr.
Early outlined the items contained in the change order and recommended
approval.
On MOTION by Mr. Lauritzen
seconded by Mr. Mendolia with all in favor Change Order No. 10 with Astaldi
Construction Corp. for Trails End Road Contract for a Net Increase of $6,253.31
was approved.
B. Change
Order No. 11 with Astaldi Construction Corp. for Trails End Road Contract for a
Net Increase of $62,708.24
Mr.
Early outlined the items contained in the change order and recommended
approval.
On MOTION by Mr. Lauritzen
seconded by Mr. Mendolia with all in favor Change Order No. 11 with Astaldi
Construction Corp. for Trails End Road Contract for a Net Increase of
$62,708.24 was approved.
SIXTH ORDER OF BUSINESS Authorization to Bid
Security Camera System and Bleacher and Canopy for Heron Bay Commons
Ms.
Verger stated we are finishing court construction and want to put in bleachers
for resident viewing at one of the courts.
We want matching canopies to what we have in the center of the existing
courts for shade. We put together the
specifications through Grandstands Incorporated. The second item we are requesting is a
security system for the clubhouse. We
don’t have a camera system and we have experienced some minor vandalism and
theft. We also have a situation with
someone using the tennis courts after hours for something other than
tennis. There will be 16 cameras and we
will have a monitor at the front desk and at the guard gate so that when we
close at 10:00 p.m., the guards will be able to monitor any activity.
Ms.
Early stated there is money left in the Heron Bay bond issue and Ms. Verger
asked if she could spend that money to do these projects and I felt that we
needed authorization from the Board because this was not in the original
project to build the clubhouse. I
believe this has already been through WCI and the architectural review board.
Mr.
Davison stated that is correct.
Mr.
Lauritzen asked what would we do with those funds if we didn’t do this?
Ms.
Early responded we would pay down the bonds.
I prepared a summary of the funds and the remaining construction balance
as of today is $394,283. We still owe on
the tennis court construction approximately $90,000 and with contingencies I
estimate $110,000 outstanding, which leaves us with $284,000 remaining, which
is more than enough to cover this request.
On MOTION by Mr. Lauritzen
seconded by Mr. Mendolia with all in favor staff was authorized to advertise
for bid, the bleachers, canopy and security system for Heron Bay Commons as
outlined above.
SEVENTH
ORDER OF BUSINESS Consideration
of Permit Requests
A. Canal
C-1 Modification for Country Hills Elementary School
Ms.
Early stated this is a standard surface water management permit request. We have reviewed it and find it to be in
order.
On MOTION by Mr. Lauritzen
seconded by Mr. Mendolia with all in favor the permit request for Canal C-1
modification for the Country Hills elementary School was approved subject to
the conditions listed in the engineer’s review letter.
B. Drainage Outfall for Out Parcel 4 of Parcel F Wyndham Heights for Buffalo’s Southwest Cafe
Ms.
Early stated this is a standard surface water management permit request. We have reviewed it and find it to be in
order.
On MOTION by Mr. Lauritzen
seconded by Mr. Mendolia with all in favor the permit request for Out Parcel 4
of Parcel F Wyndham Heights for Buffalo’s Southwest Cafe was approved subject
to the conditions listed in the engineer’s review letter.
Mr.
Lyles stated we had our codification bill before the legislative delegation at
the public hearing in December and it was unanimously approved. We are on the way to finally complying with
requirements of Florida Law for special districts, which is codifying our
various special acts into one bill. The
outline of the proposal that I gave at the last meeting regarding
Representative Ritter’s proposed changes to Chapter 189, F.S. or to our special
act, remains the same. There are no new
requirements or requests from her office.
We will wait to see what happens during the session and if she gets an
amendment to Chapter 189, F.S. through, that will effect all districts such as
this one, throughout the State of Florida, and if that doesn’t happen, we have
committed to change our special act that will provide for election of the three
members of the Board by the public at large and not by landowners.
B. Engineer
Mr.
Moore stated two years ago we entered into an agreement to modify the
S.F.W.M.D. sampling program in North Springs.
We are required to test different locations and S.F.W.M.D. gave us an
auto-sampler that we placed in pump station number 1 that has to be maintained
every two weeks. A testing laboratory
that didn’t do a very good job was doing that and we have since changed
laboratories and the test results are better but they don’t service this type
of unit. Broward County has agreed to
service this unit for $113 per month since they have similar units in the
area. I will ask that you approve this
agreement subject to legal review.
On MOTION by Mr. Mendolia
seconded by Mr. Lauritzen with all in favor the agreement with Broward County
to service the auto-sampler at pump station number 1 was approved subject to
review and approval by Mr. Lyles.
There
not being any, the next item followed.
There
not being any, the next item followed.
NINTH ORDER OF BUSINESS Supervisors Requests and
Audience Comments
There
not being any, the next item followed.
On MOTION by Mr. Lauritzen
seconded by Mr. Mendolia with all in favor the invoices were approved.
On MOTION by Mr. Lauritzen
seconded by Mr. Mendolia with all in favor the meeting adjourned at 4:30 p.m.
Salvatore J. Mendolia Matt
Lauritzen
Secretary President