MINUTES OF MEETING
NORTH SPRINGS IMPROVEMENT
DISTRICT
A meeting of the Board of Supervisors of the North Springs Improvement
District was held on
Present and constituting a quorum were:
Steve Mendelson
President
David Gray
Secretary
Vincent Moretti
Assistant Secretary
Also present were:
Edward Goscicki
Interim District Manager
Ken Cassel
Manager
Dennis Lyles
Attorney
Jane Early
Engineer
John McKune
Capital Improvement Coordinator
Doug Hyche
Utilities Director
Nick Schooley
Drainage Supervisor
Brenda Schurz
Sean Skehan
CH2M Hill
Roy Gold
Vice Mayor, City of
David Caldwell
WCI Communities
David Wolf
WCI Communities
Joe Sabino
Warren Craven
Craven & Associates
The following is a summary of the minutes and actions taken at the
FIRST ORDER OF BUSINESS
Roll Call
Mr. Goscicki called
the meeting to order and called the roll.
SECOND ORDER OF BUSINESS
Approval of the Minutes of the March 5, 2008
Meeting
Mr. Goscicki stated each Board member received a copy of the minutes of
the
There not being any,
On MOTION by Mr. Mendelson seconded by Mr.
Gray with all in favor the minutes of the
THIRD ORDER OF BUSINESS
Supervisors’ Requests and Audience Comments
Mr. Gold thanked the Board for their participation in the Waterway
Cleanup program.
FOURTH ORDER OF BUSINESS
Consideration of Approval for Supplemental Payment to
Mr. Goscicki reviewed the
following:
·
The amount in the
settlement agreement previously approved by the Board did not include retainage
being held on payments, which were not late.
·
The balance due is
$135,079.83 and has been reviewed by District counsel.
On MOTION by Mr. Mendelson seconded by Mr.
Gray with all in favor supplemental payment to Florida Water and Sewer for
balance of retainage for
FIFTH ORDER OF BUSINESS
Consideration of Work Authorization No. 181 – Water Distribution System
Master Plan Update
The Following was discussed:
·
District staff requested
CH2M Hill to perform an update of the overall water distribution plant for the
District. They will update the
model for the water distribution system and look into what will be necessary if
the District moves forward to provide services to additional areas.
·
Mr. Goscicki reviewed the
scope of services as well as the fee and recommends approval of Work
Authorization No. 181.
On MOTION by Mr. Gray seconded by Mr.
Mendelson with all in favor Work Authorization No. 181 for the water
distribution system master plan update was approved.
SIXTH ORDER OF BUSINESS
Consideration of Award of Contract for IH-2008-I, Purchase of Five 50 KW
Portable Generators
The following was discussed:
·
Generators are needed for
the District’s lift stations.
·
Staff recommends awarding
the contract to Walker Miller Equipment Co., Inc. who was the lowest responsive
bidder.
On MOTION by Mr. Mendelson seconded by Mr.
Gray with all in favor the contract for IH-2008-I, purchase of five 50 KW
portable generators was awarded to Walker Miller Equipment Co., Inc. for a total
amount of $105,290.
SEVENTH ORDER OF BUSINESS
Consideration of Change Orders
A.
Change Order No. 1 –
B.
Change Order No. 1 –
C.
Change Order No. 1 –
D.
Change Order No. 2 – Heron Bay Wetlands
Mitigation Bank for a Net Increase in the Amount of
$17,249.76
E.
Change Order No. 2 & Final –
Ms. Early discussed the
following:
·
Items A, B and C are
within the
·
Item D is for the Heron
Bay Wetlands Mitigation Bank. There
is an additional 7.26 acres of mitigation bank. It has to be added to the existing
maintenance contract with Arazoza Brothers Corporation. This is an
increase.
·
Item E is the final
balancing change order for the
On MOTION by Mr. Mendelson seconded by Mr.
Gray with all in favor Change Order No. 1, Heron Bay Plat 3 (50’s) for a net
decrease of $256,130.05, Change Order No. 1, Heron Bay Plat 3 (Spine Road) for a
net decrease of $58,109.64, Change Order No. 1, Heron Bay North Plat 3 (75’s)
for a net decrease of $165,359.45, Change Order No. 2, Heron Bay Wetlands
Mitigation Bank for a net increase of $17,249.76 and Change Order No. 2 &
Final, Pine Island Road Extension for a dent decrease of $76,814.28 were
approved.
EIGHTH ORDER OF BUSINESS
Staff Reports
A.
Manager
i.
Introduction of Kenneth G.
Cassel
·
Mr. Goscicki introduced
the new District manager who will be working out of the Coral Springs Office and
heading the regional operations and management services in
·
Mr. Cassel has both
governmental and developmental experience.
A copy of Mr. Cassel’s resume is attached hereto and made a part of the
public record.
ii.
Discussion of Audit for Fiscal Year 2006 and
Additional Costs
·
The Fiscal Year 2006 audit
was required to have been completed by
·
At the beginning of the
current fiscal year, staff changed the District’s accounting system. Severn Trent Services took over the
accounting responsibility for the District. Prior to this change there was a CSID
employee providing accounting services for the District. It is necessary to go back and recreate
the accounting structure for fiscal year 2006 in order to come up with an
auditable accounting record.
·
In order for this process
to move further in a timely manner, it is necessary to hire outside accounting
expertise. Two different firms have
been approached by staff to provide assistance. Grau & Associates is an auditing
firm the District has used in the past.
Keefe, McCullough and Company is another accounting firm who has done
audit reports for CSID in the past.
Keefe, McCullough and Company quoted $75 per hour for senior level
accounting. Grau & Associates
quoted $100 for senior level accounting.
Staff recommends authorization to hire Keefe, McCullough and Company at
$75 per hour. Staff estimates 160
hours worth of work for four weeks is needed to complete this project with a not
to exceed amount of $12,000.
On MOTION by Mr. Mendelson seconded by Mr.
Gray with all in favor the Board authorized staff to hire Keefe, McCullough and
Company to provide senior level accounting services at $75 per hour at a not to
exceed amount of $12,000.
iii. Water Plant
Operations
·
Mr. Goscicki stated the
Water Plant Operations Report was not included in the agenda package because the
information needed was not provided with sufficient time.
iv.
Monthly Work Orders
This item is for informational purposes
only.
·
The following was
discussed with regard to a transfer issue with WCI
Communities:
Ø
Staff is trying to move
forward with a number of easements and property transfers; principally in the
Parkland Golf and Country Club development. There are a number of documents, which
have been executed by WCI Communities.
They were delivered to Ms. Early who in turn delivered them to Mr.
Goscicki and Mr. Lyles for review.
WCI Communities was hoping to have this on the agenda for review and
acceptance by the Board. District
staff is not ready to have the Board formally accept them.
Ø
There are ministerial
issues, which need to be cleaned up as well as additional documentation
required. Mr. Lyles requested the
Board authorize acceptance of easements, real property and storm water
management facilities; all of which were funded and installed by WCI
Communities. They are ready to turn
them over to NSID. Ms. Early has
inspected them and is prepared to certify these improvements are ready for the
District to accept.
Ø
Some of the documentation
has to be tweaked and formally executed.
The Board will take an official act of acceptance of these
structures. They are all within the
Parkland Golf and Country Club assessment areas. Staff recommends the Board authorize
acceptance of the infrastructure, easements and quit claim deeds by the District
subject to final review and approval by the District engineer and District
Counsel.
Ø
Mr. Gray asked what kicks
off the transition from the developer to the District. Mr. Lyles explained it is the completion
of the infrastructure addressed by this particular part of the Engineer’s
Report. During the bond validation
and sales process in 2005 for the Parkland Golf and Country Club, a series of
significant hearings were held by predecessors to this Board. There were public hearings, assessments
were levied on the property and an Engineer’s Report describing what the storm
water management system was going to consist of, with estimates of costs, was
approved. This was all to be funded
with bond proceeds and to be acquired by the District once completed. The Board must formally accept the
infrastructure based upon input from the District engineer stating it is ready
to be turned over to the District.
Once the Board accepts this, a process of requisition filing will take
place. It will go to the trustee
holding the construction funds generated by the bond issue. They will pay pursuant to the
Acquisition Agreement between NSID and WCI Communities.
Ø
The District will be
taking over all the lakes in the residential areas. All the lakes on the golf course will
have a flowage easement, which is included in the documents. The District has rights for the flow of
water through there, but the golf course or the HOA will maintain it. All the easements for the culverts are
included. Structurally everything
has been installed correctly and there is no damage. Ms. Early has reviewed these structures
and feels they meet the District’s criteria.
On MOTION by Mr. Mendelson seconded by Mr.
Gray with all in favor the Board authorized approval of conveyances from WCI
Communities to NSID for infrastructure located within Parkland Golf and Country
Club subject to final review and approval by District counsel as well as the
District engineer and that the District engineer certify the amount set forth in
the requisition.
B.
Attorney
There being nothing further from the District attorney, the next item
followed.
C.
Engineer
There being nothing
further from the District engineer, the next item
followed.
NINTH ORDER OF BUSINESS
Approval of Financials and Check Registers
·
Mr. Goscicki noted the
revenue on the water and sewer side is holding true to the budget. CSID as well as various communities
throughout Southeast Florida have seen a significant drop in revenue due to
mandatory water restrictions. NSID
is not experiencing a drop in revenue because many developments within the
District are not using potable water for irrigation.
On MOTION by Mr. Gray seconded by Mr.
Mendelson with all in favor the financials and check register were
approved.
TENTH ORDER OF BUSINESS
Adjournment
There being no further
business,
On MOTION by Mr. Mendelson seconded by Mr.
Gray with all in favor the meeting was adjourned.
David Gray
Steve Mendelson
Secretary
President