MINUTES OF
MEETING
NORTH SPRINGS
IMPROVEMENT DISTRICT
The regular meeting of the Board of Supervisors of the North Springs
Improvement District was held
Present and constituting a quorum were:
Matt Lauritzen
President
Salvatore J. Mendolia
Secretary
Thomas L. Grossjung
Vice President
Also present were:
Rhonda K. Archer
Finance Director
Hal Anderson
Attorney
Jane Early
Engineer
John McKune
Engineer
Roger Moore
Engineer
Bill Joyce
District Staff
Rich Hans
District Staff
Tara-Lynn Patton
WCI
FIRST ORDER OF BUSINESS
Roll Call
Mr. Lauritzen called the meeting to order and
called the roll.
SECOND ORDER OF BUSINESS
Approval of the Minutes of the April 3, 2003
Meeting
Mr. Lauritzen stated that each Board member had
received a copy of the minutes of the April 3, 2003 meeting and requested any
additions, corrections or deletions.
There not being any,
On MOTION by Mr. Mendolia seconded by Mr. Grossjung
with all in favor the minutes of the April 3, 2003 meeting were approved as
submitted.
THIRD ORDER OF BUSINESS
Consideration of Award of Contract for the Heron Bay
A. Construction
Financing Agreement
B. Work
Authorization 105
Ms. Early stated we received three bids for the Heron Bay Northeast Drainageway Contract, from Triple R, Bergeron and
Ranger. The low bid was submitted
by Triple R Paving for $2,287,716.57.
The engineer’s estimate was $2,247,428.00. We recommend award of the contract to
Triple R Paving in the amount of their low bid. This will be a tri-party agreement with
WCI.
Ms. Archer stated the District’s portion of the contract will be
$702,974.02 and the balance will be picked up by WCI.
On MOTION by Mr. Grossjung seconded by Mr. Mendolia
with all in favor the contract for Heron Bay Northeast Drainageways was awarded to Triple R Paving in the amount of
their low bid of $2,287,716.57 with the District portion being $702,974.02 and
WCI’s portion being the balance of the bid; the
construction financing agreement with WCI was approved and Work Authorization
No. 105 for engineering services during construction was
approved.
FOURTH ORDER OF BUSINESS
Approval of a Quit Claim Deed for a Canal in Heron Bay
Northeast
Ms. Patton stated we are asking the District for the conveyance of a
canal. The Heron Bay East project
was approved by the Board last year and consists of 313 single family units in
our Heron Bay Community. There is a
canal that WCI conveyed to the District in 1988 that comes down through our
community and connects into our property.
We gave you a new canal last year on the plat to take the place of the
portion we are asking for today.
Ms. Patton stated I submitted the quit claim deed to Mr. Lyles for
review.
Mr. Anderson stated subject to engineering approval of the legal
description this can be approved.
Ms. Early stated we reviewed the legal description when this was
submitted.
On MOTION by Mr. Grossjung seconded by Mr. Mendolia
with all in favor the quit claim deed conveying a 65" wide canal in Heron Bay
Northeast to WCI was approved.
FIFTH ORDER OF BUSINESS
Consideration of Parkland Golf & Country Club Replat #2
Ms. Patton stated we have come to you twice before with the Parkland Golf
& Country Club Community. The
first was a boundary plat that platted the overall area and the District was an
owner in that plat because of the road rights of way you accepted with that
plat. Earlier this year we came to
you with Replat #1 which platted 330 units in the
southern part of the plat and our recreation amenity. The district accepted the lakes in replat #1. I am
asking you to accept the lakes in Replat #2 which is
the northern half and consists of 430+ units.
On MOTION by Mr. Grossjung seconded by Mr. Mendolia
with all in favor Parkland Golf & Country Club Replat #2 was approved.
SIXTH ORDER OF BUSINESS
Consideration of Resolutions
A. Resolution
2003-2 Designating Patti Powers as Treasurer
B. Resolution
2003-3 Designating Rich Hans as Assistant Secretary
Ms. Archer stated as you are aware, I am currently Treasurer and
Assistant Secretary and this is my last meeting. Ms. Powers is taking over the accounting
and I recommend you designate her as Treasurer and Mr. Hans will be attending
your meetings and I recommend you appoint him Assistant Secretary so that he can
execute documents when necessary on behalf of the District.
On MOTION by Mr. Mendolia seconded by Mr. Grossjung
with all in favor Resolutions 2003-2 and 2003-3 were
approved.
SEVENTH ORDER OF BUSINESS Consideration of
Change Orders
A. Change Order
No. 2 with Florida Sewer and Water, Inc. for the Heron Bay East Pod 5/Heron Run
Drive Phase II Contract for a Net Increase of
$8,498.50
B. Change Order
No. 3 with Florida Sewer and Water, Inc. for Heron Bay East Pod 5/Heron Run
Drive Phase II Phase II for a Net Increase of
$53,771.04
C. Change Order
No. 4 with Florida Sewer and Water, Inc. for Heron Bay East Pod 5/Heron Run
Drive Phase II Phase II for a Net Increase of
$5,000.00
D. Change Order
No. 5 with Florida Sewer and Water, Inc. for the Heron Bay East Pod 4 Contract
for a Net Decrease of $51,003.35
E. Change Order
No. 5 with Astaldi Construction Corp. for the Trails
End Road Contract for a Net Increase of $40,847.67
Ms. Early described the items contained in each change
order.
On MOTION by Mr. Grossjung seconded by Mr. Mendolia
with all in favor the change orders listed above were
approved.
EIGHTH ORDER OF BUSINESS
Consideration of Work Authorizations
A. Work
Authorization #106 for Heron Bay Force Main Northeast Spine
Road
Ms. Early stated a few months ago we came to you with a work
authorization to put the water main extension up to the ground storage
tank. WCI gave us an easement to
put that in and they finalized the roadway plan. This work authorization is to finish the
force main design for that road.
On MOTION by Mr. Grossjung seconded by Mr. Mendolia
with all in favor work Authorization 106 was
approved.
B. Work
Authorization #107 for Water Treatment Plant Expansion
Mr. McKune stated this is the job where Felix
is working and they are making progress.
All the subs are back and we are going to make a progress payment to them
this week.
The project involved with this work authorization is the next expansion
which includes not only the next treatment units but also includes some of the
work that Felix would have done.
Once we get these items done, the plant will be totally built out and the
site is full. As you come in the
entrance road we will install the guard facility, a lime storage silo, the
fourth water treatment unit with a bank of concrete filters to service
this. This is a 2 MGD water
system. We are going to add a
chemical feed building that will allow us to remove the gas cylinders of
chlorine that we currently use. We
have some storage units and a major unit process that we are adding. There is a waste product created at the
plant that is very messy that has to be dewatered in ponds by gravity and we
have a contract hauler to haul it off site and it makes a mess in the community
and is something we would like to get rid of. We will end up getting rid of one of the
two ponds, keep an existing pond for insurance reasons and build a two-story
dewatering building with vacuum presses which will allow us to take the waste
product, dewater it, dump it in a truck so that even if it were to drop, it
wouldn't make a mess and haul it off site.
It is a much better use of the facility.
The total estimated cost of this entire project is $7 million. Our proposal to do the design is
approximately $351,000. It will be
done on an hourly basis. That
proposed fee represents a little less than 5% of the construction cost which is
on the low end.
Mr. Grossjung asked what is the build out time
once you move forward?
Mr. McKune responded this job will probably
take a year and a half to build. We
are forecasting complete build-out of the District between 8 and 10 years from
now. This plant when done will be
large enough to serve not only the current District boundaries but also some
adjacent properties that may come into the District, plus it will allow the
largest treatment unit on site to be taken out of service for maintenance
without degrading your ability to produce the water and pump it.
Mr. Grossjung asked did you say it will come on
line in about a year and a half?
Mr. McKune responded it will take about a year
and a half to do this but it will probably be four months before this job even
starts.
Mr. Mendolia stated you are giving us a number
now but everything may go up in two years.
Mr. McKune responded the $351,000 budget is for
the design. At the end of that
period we will put the job out for bid, award it to the low bidder and pay the
$7 million for the construction.
You will then pay us to monitor the construction, which is similar to the
inspection proposal you approved for the subdivision work.
Ms. Archer asked does it make any sense to pre-qualify our bidders this
time?
Mr. McKune stated I'm willing to discuss
that. We have done that in the
past. It is difficult to not
qualify someone. It is more
difficult to disqualify someone after bids are taken if they happen to be the
low bidder because they will sue for lost profit and what have you. In trying to pre-qualify you have just
about the same hassle. It is never
something you can say yes or no to.
It takes a long time and I don't know if it gets you as good a
result. On a job of this size there
will only be a hand full of contractors who can do it.
On MOTION by Mr. Mendolia seconded by Mr. Grossjung
with all in favor Work Authorization 107 was
approved.
NINTH ORDER OF BUSINESS
Consideration of Permits
A. WCI for Heron
Bay Recreation Amenity Parcel, Drainage Outfall into S-102
Canal
B. WCI for
Parkland Country Club Sports Club Facility, Three (3) Drainage Outfalls into
L-10 Canal
C. WCI for
Parkland Golf and Country Club Sales Center, Drainage
Outfall
D. WCI for
Parkland Golf and Country Club Spine Roads, Drainage
Outfall
Ms. Early stated all four permits are typical surface water management
permits that we issue. We reviewed
all of them and have provided a letter to the District with conditions to be
made a part of the permits.
On MOTION by Mr. Grossjung seconded by Mr. Mendolia
with all in favor the permits listed above were approved subject to the special
conditions listed in the engineer's letter of
review.
TENTH ORDER OF BUSINESS
Staff Reports
A.
Attorney
There not being any, the next item followed.
B.
Engineer
There not being any, the next item followed.
C.
Superintendent
Correspondence from Representative Ritter
Correspondence from Stuart Auerbach
Ms. Archer distributed the proposed budget for the general fund, debt
service fund, Heron Bay Commons and Parkland Isles and stated this will start
the budget consideration and adoption process that we go through every
year. We will provide a copy of the
proposed budget to the local governing authorities 60 days before we ask you to
adopt it. We will come back to you
in early August to adopt this budget and levy assessments. The assessments are proposed to increase
about 18% in the maintenance fund due to increased areas the District is going
to be responsible to maintain and adding an additional crew, buying a ditch bank
mower to do the dike maintenance we need to do. It is all part of being part of a
growing drainage system that every now and then requires that you hire another
crew in order to do the work. In
the other drainage districts in town which are basically at build-out, it is
costing them about $85 per unit every year. They are stabilized so that their
assessments don't go up or down anymore.
I'm projecting that by the time we are done with build-out, our
assessments will be in that neighborhood as well. Right now we are looking at $71 per
unit. Last year it was $60.39 per
unit. I anticipate that not next
year but the year after we will be at the $85 level that the assessments will
level out at that number. It is a
large increase but we haven't had any increases for a long
time.
Mr. Lauritzen asked what is the reason for the
increase?
Ms. Archer responded adding the additional crew of two men, a boat, a
spray rig, a trailer, a truck, a ditch bank mower plus your sinking funds that
we have established for the replacement of pumps and engines and mufflers and
roofs at the pump stations so that you set aside a little bit of money each year
to replace that equipment at the end of their expected life. All of that is provided in the budget so
that you can see what the expected life is and the replacement cost and how much
needs to be set aside each year to do that. If you keep doing that, you will have
enough money when the engines wear out to replace them. As these areas become developed and
convert from the number of undeveloped acres into assessable units, that will
help. I still anticipate that it
will level off at the $85 per year per unit. If you have any questions you can call
Rich or you can call me in Tennessee and I can go over it with you. I think I have included enough detail so
that you can see where the numbers came from. Next month we will give you the water
and sewer budget that we will ask you to adopt in September.
Mr. Lauritzen asked are any of our bonds
callable?
Ms. Archer responded some of them from time to time are callable. When they become callable that is when
we look at where the market is and the interest rates. Some of them are call protected until a
certain date.
As part of the future financing of Parkland Golf & Country Club, we
have been working with the Developer for about a year on restructuring a lot of
the water management debt in Supplements 2 and 3 and equalizing the drainage
assessments in that area.
ELEVENTH ORDER OF BUSINESS Supervisor's Requests and
Audience Comments
Mr. Grossjung stated I am submitting my
resignation effective the end of the month so that you can appoint someone who
can take a more active role.
TWELFTH ORDER OF BUSINESS Approval of
Requisitions and Invoices
On MOTION by Mr. Grossjung seconded by Mr. Mendolia
with all in favor the requisitions and invoices were
approved.
On MOTION by Mr. Grossjung seconded by Mr. Mendolia
with all in favor the meeting adjourned at 4:50
p.m.
Salvatore J. Mendolia
Matt Lauritzen
Secretary
President