MINUTES OF MEETINGS
NORTH
SPRINGS IMPROVEMENT DISTRICT
The regular meeting of the Board of Supervisors of the North Springs
Improvement District was held on
Present and constituting a quorum were:
Matt Lauritzen
President
Salvatore J. Mendolia
Secretary
Bob Miner
Assistant Secretary
Also present were:
Rich Hans
Manager
Dennis Lyles
Attorney
Jane Early
Gee & Jenson
Bill Joyce
Staff
Roger Moore
Staff
Patti Hitchcock
WCI
Tara Patton
WCI
Marilyn Hollis
Berger Harris
Mr. Lauritzen called the meeting to order and called the
roll.
SECOND
ORDER OF BUSINESS
Organizational Matters
A.
Oath of Office for Newly Elected Supervisors
Mr. Hans, being a Notary Public of the State of
B.
Election of Officers
On
MOTION by Mr. Lauritzen seconded by Mr. Mendolia with all in favor the Mr. Miner
was elected Assistant Secretary.
THIRD
ORDER OF BUSINESS
Approval of the Minutes of the May 6, 2004
Meeting
Mr. Lauritzen stated that each Board member had received a copy of the
minutes of the
There not being any,
On
MOTION by Mr. Mendolia seconded by Mr. Lauritzen with all in favor the minutes
of the
FOURTH
ORDER OF BUSINESS
Presentation by Berger Harris Regarding the Implementation of
GASB34
Ms. Hollis distributed a report on the new rules for reporting
infrastructure information enacted for state and local governments, which is
attached hereto and made part of the record, and stated I have been auditing
this District for the past three years.
In 1999, the Government Accounting Standards Board (GASB) came up with a
new standard. In the past,
enterprise funds were reported as a business entity, and we added the total of
what had been constructed for the year to general fixed assets groups
(everything constructed by a capital projects fund). You now have to start depreciating your
general fixed assets.
Mr. Lauritzen asked is this a benefit to the
District?
Mr. Hans responded yes.
Ms. Hollis responded my handout explains why they made the decision and
why it makes business sense. One of
the new rules has to do with the budget.
In the past, you adopted a budget, and we would compare it to the final
figures and if there were variances, we would prepare a variance report. Some Districts opted to amend to the
actual so that there was no variance at the end. This is no longer an option. You now have to show the original
budget, amended budget and the final budget. You also have to explain why there were
variances.
A Management Discussion and Analysis (MD&A) will also be new to the
financial statements. It will be
management’s responsibility to raise five key points that come up during the
fiscal year. For example, last year
you had a contractor who declared bankruptcy, which delayed the plant
expansion. This is something that
needs to be pointed out. It is a
matter of talking to your users to explain important things that happened
throughout the year such as capital projects that may have begun and projects
that may have been completed. Your
financial statements will grow and contain more information. There are three tiers within the
MD&A. The first tier is any
governmental entity before fiscal year 1999 that had revenues of $100 million
and above. NSID falls within the
second tier. This is the only
District that I know of that has to do it this year. Most of them are smaller and have to do
this next year. We are taking more
time this year because we have to do more work to get these assets on the books,
depreciate them and come up with numbers.
We cannot tell you what depreciation methods to utilize. Management has to prepare the MD&A
because we cannot audit something we did.
We have completed at least 90% of the audit. Since the financial statements will
change, it will take some extra time to for us to prepare the financials. You will now have a government wide
statement that will only list the major funds such as the general fund. There are rules and guidelines for funds
that are co
Mr. Lauritzen asked how do you depreciate a canal?
Ms. Hollis responded this is where the assessment management system can
come into play. Keep in mind that
they simply want reasonable and adequate disclosure of these
things.
Mr. Lauritzen asked what is the deadline for us to be in complete compliance?
Ms. Hollis responded four years.
Ms. Hollis continued to review the remaining report and asked are there
any questions?
Hearing none, the next item followed.
FIFTH
ORDER OF BUSINESS
Co
Mr. Hans stated Resolution 2004-5 amends the 1997A Parkland Isles debt
service fund for fiscal year 2003-2004.
In the past, we have paid our debt service expenses, trustee fees,
arbitrage calculations out of the construction funds, which are no longer
available. It is simply being
shifted over to the debt service fund.
It is not changing the assessments.
This resolution is in order and recommended for
adoption.
On
MOTION by Mr. Mendolia seconded by Mr. Lauritzen with all in favor Resolution
2004-5 amending the 1997A Parkland Isles debt service fund for fiscal year
2003-2004 was adopted.
SIXTH
ORDER OF BUSINESS
Co
Ms. Early stated as you may recall, we discussed
this change order at the last two meetings because of the bidding
requirements. We were only able to
fill in the contract for Phase I because that’s all we had a permit for at the
time. It was one job, but we did
not have a
On
MOTION by Mr. Mendolia seconded by Mr. Lauritzen with all in favor Change Order
No. 1 with Triple R Paving for Heron Bay North Drainageways for a net increase
of $4,265,275.84 was approved.
SEVENTH
ORDER OF BUSINESS
Co
A.
Heron Bay Commons
1.
Security System
This item was tabled.
2.
Landscape Maintenance
This item was tabled.
B.
Heron Bay North Plat 1 Phase 1; Plat 1 Access Roadway Plan; Lift Station
T.P.C. #9; Paving, Drainage, Water Distribution and Wastewater
Collection
1. Work
Authorization No. 126
2.
Funding Agreement
Ms. Early stated we received two bids on Tuesday for this project. The low bid was submitted by Florida
Sewer and Water, and we recommend approval in the amount $1,931,122.25. The funding agreement has already been
signed by WCI.
On
MOTION by Mr. Mendolia seconded by Mr. Lauritzen with all in favor the Heron Bay
North Plat 1 Phase 1; Heron Bay North Plat 1 Access Roadway Plan; Heron Bay
North Lift Station TPC #9 Project contract was awarded to Florida Sewer and
Water, Inc. in the amount of $1,931,122.25; and Work Authorization No. 126 and
Funding Agreement were approved.
C.
1.
Work Authorization No. 127
2.
Funding Agreement
Ms. Early stated we received three bids on Tuesday for this project. I never heard of Conquest
Engineering. Florida Sewer and
Water submitted the low bid, and we recommend approval in the amount of
$771,289.75. The funding agreement
has already been signed by WCI.
Mr. Lauritzen asked how many lots are in Greenbriar?
Ms. Early responded 51.
On
MOTION by Mr. Miner seconded by Mr. Mendolia with all in favor the Heron Bay
Northeast “Greenbriar” contract was awarded to Florida Sewer and Water, Inc. in
the amount of $771,289.75; and Work Authorization No. 127 and Funding Agreement
were approved.
EIGHTH
ORDER OF BUSINESS
Co
Ms. Early stated we tabled this item last month because I wanted to
complete the paperwork. The design
has already been completed.
On
MOTION by Mr. Miner seconded by Mr. Mendolia with all in favor Work
Authorization No. 128 for the Heron Bay North drainageways and funding agreement
for same were approved.
NINTH
ORDER OF BUSINESS
Co
A.
Mary Help of
This item was tabled.
B.
WCI for
On
MOTION by Mr. Mendolia seconded by Mr. Lauritzen with all in favor the permit
request for the Parkland Golf and Country Club Pod 15 for drainage outfall was
approved subject to the conditions listed in the engineer’s review
letter.
TENTH
ORDER OF BUSINESS
Staff Reports
A.
Attorney
·
Grant
of Conservation Easement for
Mr. Lyles stated we are going to join WCI in granting a conservation
easement to
Ms. Patton stated the three wetland areas total approximately five
additional acres of wetland. SFWMD
and the Department of Planning and Environmental Protection requires a
conservation easement over these wetland areas, which means that we grant this
easement to these agencies and commit that we will not construct any structures
on them. Part of the wetland areas
is created from our buffer areas, which is why we are joint
owners.
Mr. Hans asked who will have the maintenance responsibility?
Ms. Patton responded the District.
On
MOTION by Mr. Mendolia seconded by Mr. Lauritzen with all in favor the grant of
conservation easement for
·
Acceptance
of
Mr. Lyles stated the Board previously and tentatively accepted a deed for
some rights-of-ways for the construction of
Ms. Patton located the property on the map and stated I came before the
Board in October to ask the District to accept
Mr. Lyles stated they provided me with a form of deed and the appropriate
title work. Unless there are
further questions, it would be appropriate to accept the conveyance of the
right-of-way for
On
MOTION by Mr. Mendolia seconded by Mr. Lauritzen with all in favor the County
Line Right-of-Way Deed was accepted.
B.
Engineer
Mr. Moore stated we met with the Parkland Isles Homeowners’ Association
President and several other representatives to discuss the possibility of having
the HOA maintain the landscape berm.
They are co
Ms. Early stated we typically increase the quantities by 10% in order to
give it a contingency factor to avoid multiple change orders. With regard to the projects that the
Board award earlier, they were not designed by Gee & Jenson; therefore, did
not include this contingency. I
would like to increase the quantities for this contract to avoid multiple change
orders.
Mr. Lyles stated let me take a look at the documents to determine if we
need to have an amendment.
Mr. Craven stated it will be easier to increase the quantities that WCI
paid for and leave the water and sewer alone.
C.
Manager
Mr. Hans stated we will hold a public hearing next month to adopt the
final budget for fiscal year 2005.
Also, Mr. Joyce has been with us for 27 years and will be retiring next
month. Mr. Moore has been working
with him and will be taking over Mr. Joyce’s
responsibilities.
ELEVENTH
ORDER OF BUSINESS
Supervisor’s Requests and Audience Comments
There not being any, the next item followed.
TWELFTH
ORDER OF BUSINESS
Approval of Requisitions and Invoices
On
MOTION by Mr. Miner seconded by Mr. Mendolia with all in favor the invoices were
approved.
There being nothing further,
On
MOTION by Mr. Mendolia seconded by Mr. Lauritzen with all in favor the meeting
was adjourned at
Salvatore
J. Mendolia
Matt Lauritzen
Secretary
President
Co
A.
Heron Bay Commons
1.
Security System
This item was tabled.
2.
Landscape Maintenance
This item was tabled.
Co
A.
Mary Help of
This item was tabled.