MINUTES OF MEETINGS
NORTH
SPRINGS IMPROVEMENT DISTRICT
The regular meeting of the Board of Supervisors of the North Springs
Improvement District was held on
Present and constituting a quorum were:
Matt Lauritzen
President
Salvatore J. Mendolia
Secretary
Bob Miner
Assistant Secretary
Also present were:
Roger Moore
Acting Manager
Dennis Lyles
Attorney
Jane Early
CH2M-Hill
Tara Lynn Patton
WCI
Mr. Moore called the meeting to order and called the
roll.
SECOND
ORDER OF BUSINESS
Approval of the Minutes of the August 5, 2004
Meeting
Mr. Moore stated that each Board member had received a copy of the
minutes of the
There not being any,
On
MOTION by Mr. Mendolia seconded by Mr. Lauritzen with all in favor the minutes
of the
THIRD
ORDER OF BUSINESS
Public Hearings
A.
Water and Sewer
Mr. Moore opened the public hearing and asked are there any questions
from the audience?
Hearing none,
Mr. Moore distributed a revised budget dated
Mr. Moore reviewed the budget and stated there may be some additional
funds, which might increase the surplus available revenues at a later
date.
Mr. Mendolia asked are these numbers subject to
change?
Mr. Moore responded no. The
changes relate to specific exhibits, which were
mislettered.
Since the inception of our large user agreement with
Mr. Lauritzen asked where do we absorb that?
Mr. Moore responded for every 100 gallons of water that we make, we
return 65 gallons to the county. We
bill for 70% - 90% of our water bill, which makes up the difference, but this
will not last forever.
Mr. Mendolia asked when do you think the increase will come into effect?
Mr. Moore responded Mr. Hans and I are looking at this now, and we have
to work it into the budget. We have
been contracted with the county since 1986, and there has been a 5% increase
every year, but this is solely on the sewer side. We want to do what is in the best
interest of our customers. As to
the timing, we do not know. It
could be years. We need to look at
this some more.
Mr. Lauritzen asked have the bonds on Exhibits C and D been recalled? Do you
know what the interest rates are?
Mr. Moore responded no.
Mr. Lauritzen stated it seems that with the low rates we should be
calling these bonds in or something.
I do not recall what the triggers were in the
bonds.
Mr. Moore stated I think they are automatic. The callable dates are specific with
each bond. Some Districts
refinanced bonds last year when the rates were very low.
Mr. Lyles stated I believe Mr. Hans looked into it to find out if it was
enough to justify the expense.
Mr. Lauritzen stated I just want to make sure that this is not being
overlooked.
Mr. Lyles stated I am sure Mr. Hans discussed this with Prager, Sealy and
Company. They look at this on a
regular basis to see if it would be financially feasible. We will check with him to see what the
status is.
Mr. Lauritzen asked has the District thought about doing a feasibility
study to look at HSAs? I have done some reading on this, and
they are quite impressive. Perhaps
we should ask Jan Zilmer, our human resources representative, to look into
this.
On
MOTION by Mr. Mendolia seconded by Mr. Lauritzen with all in favor the public
hearing was closed.
On
MOTION by Mr. Mendolia seconded by Mr. Lauritzen with all in favor Resolution
2004-10 adopting the water and sewer enterprise fund budget for fiscal year 2005
was adopted.
B.
Amendments to the Permit Criteria Manual, Establish a Fee for Permit
Renewals and Provide for a Cash Trash Bond
This item was tabled.
FOURTH
ORDER OF BUSINESS Work
Authorization 131 – Heron Bay North – Banyan
On
MOTION by Mr. Miner seconded by Mr. Mendolia with all in favor Work
Authorization No. 131 and the funding agreement for same was
approved.
FIFTH
ORDER OF BUSINESS
Co
A.
Surface Water Management Permit for
B.
Right-of-Way & Surface Water Management Permit for
C.
Right-of-Way & Surface Water Management Permit for
D.
Right-of-Way & Surface Water Management Permit for
On
MOTION by Mr. Miner seconded by Mr. Mendolia with all in favor the permits for
Heron Bay North Plat 1, Phase 2;
SIXTH
ORDER OF BUSINESS
Co
A.
Change Order No. 2 with Triple R Paving for
Ms. Early stated change order no. 2 is a WCI cost. We typically have seeding and mulch in
the contract for the lake banks, and WCI wants to change it to hydro seed to try
to get it established quicker with the NPDES criteria. In addition, they will have lot grading
for Greenbrier, which is also a WCI cost.
Therefore, there is no cost to the District, but it is a tri-party
agreement, which requires the Board’s approval.
On
MOTION by Mr. Miner seconded by Mr. Lauritzen with all in favor Change Order No.
2 with Triple R Paving for Heron Bay North drainageways for a net increase of
$67,953.95 was approved.
B.
Change Order No. 3 with Triple R Paving for
Ms. Early stated we are going to construct the remaining portion of
On
MOTION by Mr. Mendolia seconded by Mr. Lauritzen with all in favor Change Order
No. 3 with Triple R Paving for Heron Bay North drainageways for a net increase
of $91,400.00 was approved.
§
Change
Order No. 9 with
Ms. Early stated change order no. 9 is a WCI cost. Creekside was change ordered in as a WCI
cost, and it is a tri-party agreement.
On
MOTION by Mr. Mendolia seconded by Mr. Lauritzen with all in favor Change Order
No. 9 with Florida Sewer and Water for Osprey Trail and
C. Change Order No.
10 with
D. Change Order No.
11 with
Ms. Early stated change orders 10 and 11 are the same jobs. They are both for asphalt overruns, and
they are both WCI costs. The reason
I have these small change orders is WCI has to keep their accounting up to date
with the amount of total projects.
Therefore, as soon as we get a change order, we process it right away
versus waiting for it to build up.
On
MOTION by Mr. Mendolia seconded by Mr. Lauritzen with all in favor Change Order
No. 10 with Florida Sewer and Water for Osprey Trail and Heron Bay Recreation
amenity offsite roadway improvements for a net increase of $4,716.48 was
approved.
On
MOTION by Mr. Mendolia seconded by Mr. Lauritzen with all in favor Change Order
No. 11 with Florida Sewer and Water for Osprey Trail and Heron Bay Recreation
amenity offsite roadway improvements for a net increase of $5,112.96 was
approved.
SEVENTH
ORDER OF BUSINESS
Conveyance of Trails end and
Mr. Lyles stated we have been working with the city attorney’s office to
make sure the conveyance for Trails End at
Ms. Patton stated the two roads that are now constructed and ready to be
conveyed are Trails End Road (from University Drive to Nob Hill Road) and
University Drive (from Holmberg Road to County Line Road). We will be giving the right-of-way fully
up to
Mr. Lauritzen asked what is the timeframe for completion of the roads?
Ms. Patton responded they are complete. Trails
Mr. Mendolia asked are you going beyond
Ms. Patton responded that will be up to
On
MOTION by Mr. Mendolia seconded by Mr. Lauritzen with all in favor the
conveyance of Trails End and University Drive right-of-ways to the City of
Parkland was approved and staff was authorized to execute the necessary warranty
deeds.
EIGHTH
ORDER OF BUSINESS
Staff Reports
A.
Attorney
There being no report, the next item followed.
B.
Engineer
There being no report, the next item followed.
C.
Manager
Mr. Moore stated the Board previously authorized the installation of a
small irrigation system along
In addition, this District suffered very little hurricane damage. We lost a few trees, and only one lift
station lost power. Our sister
District, C.S.I.D., lost a few stations, and the City of
Mr. Mendolia asked do we have generators?
Mr. Moore responded C.S.I.D. and N.S.I.D. both budgeted for a second
generator, which we hope to inter-use.
We also have three 3” manual pumps.
We had one generator in C.S.I.D. that handled five lift
stations.
The water plant expansion project has been finished. We have been in contact with the bonding
company, and we think we are ready to make final negotiation. We owe them $391,000 and would like to
discuss this with Mr. Lyles in the next 30 days and bring back a proposal at the
next meeting.
Mr. Lyles stated this is the project in which the parent company of Felix
Equities entered into bankruptcy, and we ended up having the surety take over
the job. With our permission, they
rehired the Felix local entity to bring the job to completion, but it took
longer than what was originally provided for in the contract; therefore, there
is a liquidated damages issue for the delay in providing the project to us. We also incurred additional engineering
expenses to work on the project. We
are now at the point where we have the final amount to be paid, and we want to
square everything up with the surety that took the job over. We also need to work with them to find
out the compromise that will be presented to the Board for approval. We will be asked to reduce the number of
days, but we will insist that they pay the additional engineering costs that we
incurred because of the delays in completing the project. We hope to come back with a
recommendation for a workout of the final financial details of this Felix
Equities contract.
Mr. Lauritzen asked are we negotiating for our favor?
Mr. Lyles responded we are going to negotiate to ensure that we get that
extra engineering cost covered, and we will probably agree to give up some of
the days under the liquidated damages provision because we ultimately received a
completed project.
Mr. Lauritzen asked have all the subcontractors been paid?
Mr. Lyles responded yes.
Releases will be in place.
Mr. Mendolia asked will more money be added to pay them?
Mr. Lyles responded the surety took the job over. Without the surety taking the job over,
we would have been looking at a financial loss, but we worked that out
approximately 18 months ago, and we did get the surety in place. They took it over under the terms and
conditions that were acceptable to the Board and staff. We will probably bring this back to the
Board next month with a recommendation that this is a final workout. We are not going to be dipping into our
budget to pay anything additional.
The question is how much we are going to be reimbursed from
them.
NINTH
ORDER OF BUSINESS
Supervisor’s Requests and Audience Comments
There not being any, the next item followed.
TENTH
ORDER OF BUSINESS
Approval of Requisitions and Invoices
After review,
On
MOTION by Mr. Mendolia seconded by Mr. Lauritzen with all in favor the invoices
were approved.
There
being nothing further,
On
MOTION by Mr. Mendolia seconded by Mr. Lauritzen with all in favor the meeting
was adjourned at
Salvatore
J. Mendolia
Matt Lauritzen
Secretary
President
October
Agenda Item
– (Bob Miner will not be at the November meeting)
Amendments
to the Permit Criteria Manual, Establish a Fee for Permit Renewals and Provide
for a Cash Trash Bond (tabled)
Rich
Check
on bonds to see if it is financially feasible to call in the bonds at this
time
Jan
Look
into HAS instead of Insurance then get back to Matt
Lauritzen