MINUTES OF
MEETING
NORTH SPRINGS
IMPROVEMENT DISTRICT
A meeting of the Board of Supervisors of the North Springs Improvement
District was held on
Present and constituting a quorum were:
Steve Mendelson
President
David Gray
Secretary
Vincent Morretti
Assistant Secretary
Also present were:
Kenneth Cassel
District Manager
Dennis Lyles
District Counsel
Jane Early
District Engineer
Brenda Schurz
Terri Lusk
Accountant,
Doug Hyche
Utility Director
Nick Schooley
Drainage Supervisor
Rod Colon
Chief Operator, Wastewater Plant
Rick Morales
CH2M Hill
Sean Skehan
CH2M Hill
Joe Sabino
Juan Garcia
Jorge Gutierrez
The following is a summary of the minutes and actions taken at the
FIRST ORDER
OF BUSINESS
Roll Call
Mr. Cassel
called the meeting to order and called the roll.
SECOND ORDER
OF BUSINESS
Approval of the Minutes of the September 3, 2008
Meeting
Mr. Cassel stated each Board member received a copy of the minutes of the
There not being any,
On MOTION by
Mr. Gray seconded by Mr. Mendelson with all in favor the minutes of the
THIRD ORDER
OF BUSINESS
Acceptance of Financial Audit for Fiscal Year 2006 and Ratification of
AFR
Mr. Cassel reviewed the following:
·
Due
to time constraints, Mr. Mendelson signed the AFR for the fiscal year 2006
financial audit prior to the meeting.
·
The
only issue noted on the financial audit is there was no budget amendment for
fiscal year 2006, which resulted in actual expenditures exceeding the budget for
the general fund.
·
The
Management Letter states the District has not met any conditions described in
Section 218.503(1). This means the
District has not met any conditions for being declared in a state of financial
emergency.
On MOTION by
Mr. Gray seconded by Mr. Mendelson with all in favor the financial audit for
fiscal year 2006 was accepted and the AFR was
ratified.
FOURTH ORDER
OF BUSINESS
Consideration of Work Authorizations
A.
Work
Authorization No. 184 –
Mr.
Cassel discussed the following:
·
This
work authorization is to complete
·
The
work will be undertaken by Centerline who closed on the property. The District engineer has to sign off
and certify to the bondholders.
On MOTION by
Mr. Gray seconded by Mr. Mendelson with all in favor Work Authorization No. 184
for Parkland Village ESDC for water distribution, wastewater collection and lake
construction was approved.
B.
Work
Authorization No. 185 – SFWMD Grant Application
Mr.
Cassel discussed the following:
·
The
District has an opportunity to receive grants for up to 50% of the construction
costs for capital project items and storm water management.
·
The
work authorization is for the engineer to work on the grant
applications.
On MOTION by
Mr. Mendelson seconded by Mr. Gray with all in favor Work Authorization No. 185
for SFWMD grant applications was approved.
FIFTH ORDER
OF BUSINESS
Staff Reports
A.
Manager
i.
Consideration
of Resolution 2009-1 Removing Edward Goscicki as Signatory and Designating
Pamela Rower and Kenneth Cassel as Signatories
There
being no questions or comments,
On MOTION by
Mr. Gray seconded by Mr. Mendelson with all in favor Resolution 2009-1, removing
Edward Goscicki as Signatory and Designating Pamela Rower and Kenneth Cassel as
Signatories, was adopted.
ii.
Landscape
Maintenance Agreement with City of Coral Springs
Mr.
Cassel discussed the following:
·
Instead
of entering into a landscape maintenance agreement, the Heron Bay Boulevard
median will be conveyed to the city.
·
Mr.
Lyles is in the process of drafting the conveyance
documents.
Mr. Cassel discussed the following
additional items under the Manager’s Report:
·
Mr.
Cassel attended a meeting regarding FEMA’s remapping of districts within Broward
County. He will be working with the
City of Coral Springs and the City of Parkland to make sure the District is
mapped appropriately and what is listed in the new flood criteria maps does not
have an adverse affect on the District.
·
The
District’s general liability insurance expires on November 1, 2008. Mr. Cassel requested authorization to
execute the binding documents due to the fact that the Board will not meet until
after November 1, 2008.
On MOTION by
Mr. Mendelson seconded by Mr. Gray with all in favor the Board authorized Mr.
Cassel to execute insurance binding documents on behalf of the District prior to
the November meeting.
·
Mr.
Cassel attended a Broward County Water Planning meeting with Mr. Hyche and Mr.
Hanks. There is a task force which
will be working on recommendations for withdrawals. They are actively involved in this work
group to make sure the needs of NSID and CSID are met with regard to future
water withdrawals so negative impacts are minimized. Mr. Hanks is a CSID Board member as well
as a registered professional engineer.
He was asked to sit on the Task Force Board to represent special
districts. Mr. Hyche is on the
Technical Advisory Committee for the Task Force Board.
·
Mr.
Cassel and Mr. Lyles will meet with Centerline representatives on Monday,
October 6, 2008 to review all the funding agreements the District had with Tousa
Homes.
·
The
Board was sent quotes under separate cover for painting and structural repairs
on the plant. Century Building
Restoration USA, Inc. submitted the lowest quote in the amount of $32,370. If approved, the project can begin
within two weeks and will be completed in 30 days.
On MOTION by
Mr. Mendelson seconded by Mr. Gray with all in favor the proposal submitted by
Century Building Restoration USA, Inc. in the amount of $32,370 for concrete
restoration and exterior coating for two water tanks, two silos and three
concrete filters was approved.
·
Westview
Estates HOA is requesting to connect a fence on the north side of the property
to the wall located on the District’s right-of-way to prevent people from
walking through. Ms. Early does not
see a problem with this, but if the District allows the encroachment it should
be with the stipulation that if the District has to remove it at some point, it
will be at the cost of the homeowners.
Mr. Colon requested they place a gate for District staff to have access
through.
On MOTION by
Mr. Mendelson seconded by Mr. Gray with all in favor Westview Estates HOA’s
request to place a fence on the District’s right-of-way was approved subject to
an encroachment agreement being executed.
iii.
Environmental Protection Agency Certification
This item is
for informational purposes only.
iv.
Water
Production Reports
This item is for informational purposes only.
v.
Pelican Isles Access Update
Mr.
Schooley met with DOT and they are still requesting the District approve the
wall and berm. District staff is
adamant with regard to the need of access to the property. The access point must be easy to go in
and come out of. Once the access
issue is resolved, staff will meet with the HOA to discuss maintenance of the
berm.
B.
Attorney
There being
no report, the next item followed.
C.
Engineer
i.
Project Status Report
The
following was discussed:
·
Mr.
Skehan reported that work is being done on modeling for the water use
permits.
·
Ms.
Early attended the Broward Initiative meeting. SFWMD is in a collective group of
Broward County participants.
Everyone is supposed to submit reports on special projects which benefit
stormwater. Water quality is the
biggest issue. Ms. Early attended
the meeting because of the District’s re-piping project. The District can get reimbursed for a
portion of the expenses. The final
report on the description of the project must be submitted by October 8,
2008. The report is 90%
complete. The District will know by
the end of November to the beginning of December if it will receive any funding
for the project.
A.
Manager’s
Report (Continued)
Prager,
Sealy & Company, LLC sent information regarding refinancing the bonds for
Parkland Isles. They are working on
the rating. Once the fiscal year
2007 audit is completed, they can continue to move forward with obtaining
information on how much the District can save on refinancing the bond.
SIXTH ORDER
OF BUSINESS
Approval of Financials
Mr.
Cassel briefly reviewed the financial statements as of August 31, 2008. Staff is working with WCI Communities
and other vendors to make sure they are paid properly.
On MOTION by
Mr. Mendelson seconded by Mr. Gray with all in favor the financials were
approved.
SEVENTH ORDER
OF BUSINESS
Adjournment
There
being no further business,
On MOTION by
Mr. Mendelson seconded by Mr. Gray with all in favor the meeting was
adjourned.
David Gray
Steve Mendelson
Secretary
President