MINUTES OF
MEETING
NORTH SPRINGS
IMPROVEMENT DISTRICT
The regular meeting of the Board of Supervisors of the North Springs
Improvement District was held
Present and constituting a quorum were:
Matt Lauritzen
President
Salvatore J. Mendolia
Secretary
Bob
Miner
Supervisor
Also Present Were:
Rich Hans
District Manager
Dennis Lyles
Attorney
Donna Holiday
Recording Secretary
John McKune
Gee & Jenson
Roger Moore
District Staff
Bill Joyce
District Staff
Patti Hitchcock
WCI
Mr. Lauritzen called the meeting to order at
SECOND ORDER OF BUSINESS
Approval of the Minutes of the September 4, and
Mr. Hans stated that each Board member had received a copy of the minutes
of the September 4, and
There not being any,
On MOTION by Mr. Mendolia Seconded by Mr.
Lauritzen with all in favor the minutes of the September 4, and
THIRD ORDER OF BUSINESS
Consideration of Request of WCI to Expand the Boundaries of the Heron Bay
Commons Special Assessment Area
Ms. Hitchcock pointed out on the map, the location of the original Heron
Bay Commons Special Assessment area and the area of the proposed expansion.
Ms. Hitchcock stated as you are aware the first rec amenity is a 10,000
square foot facility with a pool, small exercise room and tennis courts. In the new location we are under
construction with a second rec amenity.
There will be a 20,000 square foot clubhouse with large meeting room and
catering kitchen as well as a much expanded exercise facility, a resort style
pool, outdoor game courts and a large open space green area with a picnic
pavilion. That will more than
supply the additional recreation facilities for the additional 500 homes.
Mr. Hans stated Ms. Archer prepared the assessment methodology that is
included in your agenda package.
The map shows the two areas currently owned by WCI which will add 490 new
units and that is a little bit short of the 2,500 total units projected and
there will be a true-up payment required of WCI to keep the assessments at the
adopted rate of $350 per unit. With
the Beatty property adding another 600 to 900 units, the total will be 3,000
instead of 2,500, there will be a reduction in the
annual assessment from $350 to approximately $260 per year, which is outlined in
the report. We will have to have a
public hearing to reallocate the assessment to those new lots and to change the
boundaries of the assessment area.
Mr. Lyles stated to start the process you will need to approve Resolution
2004-1 which authorizes the District Financial Advisor to prepare a new
methodology and it also authorizes us to advertise and conduct a public hearing,
which is scheduled for your January meeting.
On MOTION by Mr. Mendolia seconded by Mr.
Lauritzen with all in favor Resolution 2004-1 expanding the boundaries of the
Heron Bay Commons Special Assessment area; directing the District’s financial
advisor to apportion the original cost of improvements for the Heron Bay Project
to each lot or parcel of land within the current assessable area and within
expansion areas 1A, 1B and future acquisition areas; setting January 8, 2004 as
the public hearing date was approved.
FOURTH ORDER OF BUSINESS
Consideration of Construction Related Items
A. Work
Authorizations
1.
W.A. 116 Engineering Services During Construction of
Mr. McKune pointed out the location of the project on the map and stated
a funding agreement with WCI is listed later on in the agenda for this work
authorization.
On MOTION by Mr. Mendolia seconded by Mr.
Lauritzen with all in favor Work Authorization No. 116 for engineering services
during construction of Parkland Country Club Pod 3 Water and Wastewater was
approved.
2. W.A. 117
Preparation of Construction Drawings for
Mr. McKune pointed out the location of the project on the map and stated
this work authorization will need a funding agreement with WCI that is not
listed on the agenda.
On MOTION by Mr. Mendolia seconded by Mr.
Lauritzen with all in favor W.A. 117 preparation of construction drawings for
County Line Road Extension and the funding agreement with WCI were
approved.
B. Change
Orders
1.
Change Order No. 5 (Rev.) for Heron Cove & The Greens Contract with
Mr. McKune outlined the contents of each change
order.
On MOTION by Mr. Mendolia seconded by Mr.
Lauritzen with all in favor Change Order No. 5 (Rev.) for Heron Cove & The
Greens Contract with Florida Sewer and Water, Inc. For a Net Decrease of
$58,146.35 was approved.
2.
Change Order No. 6 for Heron Run Drive Phase II Contract with Florida
Sewer & Water, Inc. for a Net Increase of
$70,077.00
On MOTION by Mr. Mendolia seconded by Mr.
Lauritzen with all in favor Change Order No. 6 for Heron Run Drive Phase II
Contract with Florida Sewer & Water, Inc. for a Net Increase of $70,077.00
was approved.
3.
Change Order No. 7 for Heron Run Drive Phase II Contract with Florida
Sewer & Water, Inc. for a Net Increase of
$7,276.50
On MOTION by Mr. Mendolia seconded by Mr.
Lauritzen with all in favor Change Order No. 7 for Heron Run Drive Phase II
Contract with Florida Sewer & Water, Inc. for a Net Increase of $7,276.50
was approved.
4.
Change Order No. 7 & Final for the 80 Ft. Heron Bay Central Contract
with Florida Sewer and Water, Inc. for a Net Decrease of
$173,831.10
On MOTION by Mr. Mendolia seconded by Mr.
Lauritzen with all in favor Change Order No. 7 & Final for the 80 Ft. Heron
Bay Central Contract with Florida Sewer and Water, Inc. for a Net Decrease of
$173,831.10 was approved.
5.
Change Order No. 8 for Trails End Road Contract with Astaldi Construction
Corp. for a Net Increase of $66,982.46
On MOTION by Mr. Mendolia seconded by Mr.
Lauritzen with all in favor Change Order No. 8 for Trails End Road Contract with
Astaldi Construction Corp. for a Net Increase of $66,982.46 was
approved.
6.
Change Order No. 4 for University Drive Contract with Astaldi
Construction Corp. for a Net Increase of $91,593.40
On MOTION by Mr. Mendolia seconded by Mr.
Lauritzen with all in favor Change Order No. 4 for University Drive Contract
with Astaldi Construction Corp. for a Net Increase of $91,593.40 was
approved.
7.
Change Order No. 5 for University Drive Contract with Astaldi
Construction Corp. for a Net Increase of $34,848.66
On MOTION by Mr. Mendolia seconded by Mr.
Lauritzen with all in favor Change Order No. 5 for University Drive Contract
with Astaldi Construction Corp. for a Net Increase of $34,848.66 was
approved.
8.
Change Order No. 9 for Trails End Road contract with Astaldi Construction
Corp. for a Net Increase of $24,695.00
On MOTION by Mr. Mendolia seconded by Mr.
Lauritzen with all in favor Change Order No. 9 for Trails End Road contract with
Astaldi Construction Corp. For a Net Increase of $24,695.00 was
approved.
1. Agreement 370 for Work Authorization 116 Engineering Services During Construction of Parkland Country Club Pod 3
On MOTION by Mr. Mendolia seconded by Mr.
Lauritzen with all in favor Funding Agreement 370 with WCI for Work
Authorization 116 Engineering Services During Construction of Parkland Country
Club Pod 3 was approved.
2. Agreement 371 Work Authorization 108 Engineering Services During Construction of Parkland Country Club Pod 6
On MOTION by Mr. Mendolia seconded by Mr.
Lauritzen with all in favor Funding Agreement 371 with WCI for Work
Authorization 108 Engineering Services During Construction of Parkland Country
Club Pod 6 was approved.
FIFTH ORDER OF BUISNESS
Consideration of Award of Contract for the Purchase of Chemicals and
Herbicides
Mr. Hans stated enclosed in your agenda package is the bid tabulation for
the chemicals and herbicides that we bid, indicating the low bidder in each
category.
On MOTION by Mr. Mendolia seconded by Mr.
Lauritzen with all in favor the contracts were awarded as
follows:
Rodeo
Helena Chemical So.
Reward
Agro Distribution d/b/a/ Pro Source One (first)
Reward
Helena Chemical (call second)
Cutrine Plus
Future Horizons, Inc.
Induce
Agro Distribution d/b/a/ Pro Source One
Polymer
Agro Distribution d/b/a/ Pro Source One
Hydrothol 191
Helena Chemical Co.
Aquathol K
Agro Distribution d/b/a/ Pro Source One
2, 4-DL.V. 4 Ester Helena
Chemical Co.
Sonar SRP
Agro Distribution d/b/a/ Pro Source One
Mr. Lyles stated we have to go before the Broward County Legislative
Delegation to submit a proposed bill to codify all of the amendments along with
the original act that was adopted by the Florida Legislature to create this
District and to enumerate its powers and duties. We have submitted a codification bill
every year to the Legislative Delegation and it has yet to be passed. The deadline for prefiling the bill with
30 copies and providing additional documentation was last week. On behalf of the District, I did file
the bill and all the requirements we have to fulfill in order to file a local
act and it is now in the hands of the Legislative Delegation. We are going to have to find a member of
the Delegation to sponsor our bill and I am contacting Senator Skip Campbell who
indicated a willingness to sponsor the bill last year and I assume he will this
year. We are going to have the
actual hearings in December. We
expect Representative Ritter to show a great deal of interest in this bill and
may want to have the bill amended to provide for a different manner of electing
Board members to increase the membership of the Board from three to five and
things you have discussed in previous years. A similar District to this one in the
southern part of Broward County called, South Broward Drainage District, is
submitting a proposed amendment to its act that will change the way the Board
members are elected to that District, increase the number of members, have them
elected by popular vote of the voters in five separate districts. Each board member will run from a
district in which he or she resides.
They are proposing that change to their act voluntarily. I have been provided with a copy of the
bill and I imagine we may hear why are we not doing the same thing. We will have to think about how we want
to respond to that if that comes up.
We have done our paperwork, filed the proposed bill, it is in the
legislative hopper and I will keep you posted as to how it is proceeding. Ultimately, if everything works as it
should, in the spring the Florida Legislature will approve an amendment which
will not change the way we are constituted but will combine all the amendments
into one, easy to refer to, document.
This is the last year of eligibility to do that. We notified the State each year that we
filed our bill as we are required to do but the Legislative Delegation didn’t
take action on it. We have
fulfilled our legal requirements by preparing and submitting the proposed
legislation. If it doesn’t get
passed there is nothing we can do about that but we will try again this
year.
B.
Engineer
Mr. McKune stated I have a standard water management permit for WCI for
Parkland Golf and Country Club, Pod 13 and West Spine Road. This represents a 24-acre site in Pod
13. The drainage eventually goes
into the District’s C-2 Canal. We
have reviewed and approved this permit application subject to certain conditions
as listed in our letter.
On MOTION by Mr. Mendolia seconded by Mr.
Lauritzen with all in favor the permit for Parkland Golf & Country Club Pod
13 and West Spine Road was approved subject to the conditions listed in the
engineer’s review letter.
Mr. Moore updated the Board on the issue between S.F.W.M.D. and North
Springs of the North Springs District issuing surface water management permits
for areas less than 40 acres.
Mr. Moore stated at your December meeting S.F.W.M.D. will make a
presentation to you regarding backpumping into the
Everglades.
Mr. Craven stated I also attended the meeting with S.F.W.M.D. and we told
them that we would come in for a master conceptual permit for the rest of the
property that we own or purchased that is within the District. That will give us the lake configuration
and canals in the north end and that coupled with doing the new basin analysis I
believe will satisfy them. I left
the meeting with the feeling that they would leave some permitting with the
District. I think they want to get
the first shot at it.
Mr. Hans stated included in your agenda package is correspondence
regarding Parkland Isles sidewalks.
The sidewalks along Nob Hill Road and Pine Island Road that bound
Parkland Isles, wind in and out of our landscaping. Part of the sidewalk is in the county
right of way and part of it is on our property as it goes around our
landscaping. The county doesn’t
want to maintain sidewalks that are on our property and they requested that we
send them a letter saying that we would take the maintenance responsibility for
those sidewalks on District property.
They will maintain the portions in the right of way. In order for WCI to get their bonds
released, the District needs to accept the maintenance responsibility for those
sidewalks.
Mr. Lyles stated it also includes any liability exposure that might go
along with it. It was a good idea
for aesthetic reasons for the sidewalks to go in and out of the landscape buffer
area rather than in a straight line close to the roadway and within the county
right of way. The county thought
about having us maintain their sidewalks and we weren’t going to voluntarily
take on that exposure so the work-out on this is where the dividing line occurs
the government body that has the sidewalk within its property, will maintain and
be responsible for any liability that accrues from that sidewalk. We have negotiated with the county and
think this is the proper way to resolve this problem. We recommend that you approve that
resolution to the issue.
On MOTION by Mr. Mendolia seconded by Mr.
Lauritzen with all in favor the split between Broward County and the District on
the maintenance responsibility and liability of the sidewalks along Nob Hill
Road and Pine Island Road that bound Parkland Isles was approved.
There not being any, the next item followed.
SEVENTH ORDER OF BUSINESS
Supervisors Requests and Audience Comments
There not being any, the next item followed.
On MOTION by Mr. Mendolia seconded by Mr.
Lauritzen with all in favor the invoices were
approved.
On MOTION by Mr. Mendolia seconded by Mr.
Lauritzen with all in favor the meeting adjourned at 5:05 p.m.
Salvatore J. Mendolia
Matt Lauritzen
Secretary
President