MINUTES
OF MEETING
NORTH
SPRINGS IMPROVEMENT DISTRICT
The regular meeting of the Board of Supervisors of the North Springs
Improvement District was held Thursday, December 5, 2002 at 4:00 p.m. at the
District Offices, 10300 N. W. 11 Manor, Coral Springs,
Florida.
Present and constituting a quorum were:
Matt Lauritzen
President
Salvatore J. Mendolia
Secretary
Also present were:
Gary L. Moyer
Superintendent
Dennis Lyles
Attorney
Donna Holiday
Recording Secretary
Jane Early
Gee & Jenson
Roger Moore
Engineer
Scott Davidson
WCI
FIRST
ORDER OF BUSINESS
Roll Call
Mr. Lauritzen called the meeting to order at 4:00
p.m.
SECOND
ORDER OF BUSINESS
Approval of the Minutes of the November 7, 2002
Meeting
Mr. Lauritzen stated that each Board member had received a copy of the
minutes of the November 7, 2002 meeting and requested any additions, corrections
or deletions.
There not being any,
On
MOTION by Mr. Mendolia seconded by Mr. Lauritzen with all in favor the minutes
of the November 7, 2002 meeting were approved as
submitted.
THIRD
ORDER OF BUSINESS
Consideration of Award of Contract for 80' Heron Bay Central and Funding
Agreement with WCI
Ms. Early pointed out on the map the location of the project and stated
they do not have a name for this subdivision yet and they are 80' lots. We received four bids and the lowest
responsive bid was submitted by Florida Sewer and Water with a total base bid of
$997,812.15. Our estimate was
$1,063,115.50. We recommend award
of the contract to the low bidder.
On
MOTION by Mr. Mendolia seconded by Mr. Lauritzen with all in favor the contract
for 80' Heron Bay Central was awarded to Florida Sewer and Water in the amount
of their low bid of $997,812.15 and the advance funding agreement with WCI was
approved.
FOURTH
ORDER OF BUSINESS
Consideration of Engagement Letter with Ruden McClosky Smith Schuster
& Russell to Serve as Bond Counsel
Mr. Lyles stated this is in connection with the Parkland Golf and Country
Club project. Going forward we will
issue bonds to fund the infrastructure for that project and other undeveloped
areas of the District. Ruden
McClosky has submitted a proposal to serve as bond counsel. I have reviewed it and Ms. Archer has
reviewed it and we have had a preliminary meeting with representatives of WCI
and this is in line with proposals for bond counsel. The terms and conditions are standard
for this type of representation of a District such as this one and a major
financing such as Parkland Golf and Country Club. It is in order and ready for approval by
the Board at this time.
Mr. Moyer stated this is a cost of the development of that area and not
of the rest of the residents of North Springs. These fees will be paid from the bond
proceeds when we issue the bonds and that will become part of the overall
assessment that we do on those benefited properties that we will serve with the
infrastructure that the District has been asked to provide.
Mr. Lyles stated by definition, no current property that is occupied
within the District could end up paying any of the assessments that we fund or
any of the cost of issuance. There
will be other costs but it will all come out of the bond proceeds from this
particular financing.
Mr. Mendolia asked have we used them as bond counsel
before?
Mr. Moyer responded we have within the greater Coral Springs area. We just completed a transaction with the
Coral Springs Improvement District.
This particular firm has been in business in the Fort Lauderdale area for
over 30 years.
Mr. Lyles stated if for some reason the bonds do not get issued, the
transaction becomes less favorable and we don't follow through at the end, they
will not charge the District for their services other than their out of pocket
costs they may incur not to exceed $10,000.
On
MOTION by Mr. Mendolia seconded by Mr. Lauritzen with all in favor the
engagement letter with Ruden McClosky Smith Schuster & Russell to serve as
Bond Counsel was approved.
FIFTH
ORDER OF BUSINESS
Consideration of Change Orders
A. Change Order
No. 1 Heron Bay Boulevard Phase VI with Florida Sewer & Water for a Net
Increase of $50,945.33
Ms. Early outlined the items in Change Order No. 1.
On
MOTION by Mr. Mendolia seconded by Mr. Lauritzen with all in favor Change Order
No. 1 Heron Bay Boulevard Phase VI with Florida Sewer & Water for a Net
Increase of $50,945.33 was approved.
B. Change Order
No. 3 for Heron Bay East Pod 4, Heron Cove & the Greens with Florida Sewer
& Water for a Net Increase of $19,665.50
Ms. Early outlined the items contained in Change Order No.
3.
On
MOTION by Mr. Mendolia seconded by Mr. Lauritzen with all in favor Change Order
No. 3 for Heron Bay East Pod 4, Heron Cove & the Greens with Florida Sewer
& Water for a Net Increase of $19,665.50 was
approved.
SIXTH
ORDER OF BUSINESS
Consideration of Work Authorizations
A. Work
Authorization 96 for Contract Administration and Construction Observation
Services for 80’ at Heron Bay Central Water and Sewer
Contract
B. Work
Authorization No. 98 for Parkland Country Club Pod 5 Water Distribution and
Wastewater Collection Bidding Process and Engineering Design Agreement with
WCI
Ms. Early outlined the scope of services for Work Authorization 96 and
Work Authorization 98.
On
MOTION by Mr. Mendolia seconded by Mr. Lauritzen with all in favor work
Authorization 96 and Work Authorization 98 and the Engineering Design Agreement
with WCI for Parkland Country Club Pod 5 was
approved.
SEVENTH
ORDER OF BUSINESS
Staff Reports
A.
Attorney
There not being any, the next item followed.
B.
Engineer
Mr. Moore stated the work on the water plant is starting to gear back
up. They have the signed agreement
from the bankruptcy court and the surety has taken over. We soft started three wells this week
and it takes 30 days to get them cleared.
We have temporary power to the generator building.
Mr. Moyer asked are you comfortable since we are going into the
Christmas, New Year season which is one of the heaviest use periods that we are
situated where we are not going to have capacity problems?
Mr. Moore responded not unless we lose a well. At this time I believe we can handle
it. Probably at the next meeting we
will have a work authorization for Gee & Jenson to start work on the fourth
accelator so that right after this project is finished we can bid that. We may bring before you some options for
other construction such as the chloride building that was supposed to be added
to the present contract. We would
like to enter into a change order with Felix and the bonding company may enter
into an agreement to take the change order.
C. Superintendent
– Status Report on Permit Renewal Policy
Mr. Moyer stated Ms. Archer is still working on the proposed policy and
it will probably be on your next agenda.
EIGHTH ORDER
OF BUSINESS
Supervisor's Requests and Audience Comments
There not being any, the next item followed.
NINTH
ORDER OF BUSINESS
Approval of Requisitions and Invoices
On
MOTION by Mr. Mendolia seconded by Mr. Lauritzen with all in favor the invoices
and requisitions were approved.
On
MOTION by Mr. Mendolia seconded by Mr. Lauritzen with all in favor the meeting
adjourned at 4:20 p.m.
Salvatore
J. Mendolia
Matt Lauritzen
Secretary
President