MINUTES OF MEETING

NORTH SPRINGS IMPROVEMENT DISTRICT

 

            A meeting of the Board of Supervisors of the North Springs Improvement District was held on Wednesday, May 6, 2009 at 4:50 p.m. at the District Office, 10300 NW 11th Manor, Coral Springs, Florida.

 

            Present and constituting a quorum were:

           

            Steve Mendelson                                            President

            David Gray                                                     Secretary

            Vincent Morretti                                             Assistant Secretary

 

            Also present were:

 

            Kenneth Cassel                                               District Manager

            Sue Delegal                                                     District Counsel

            Jane Early                                                        District Engineer

            Brenda Schurz                                                Severn Trent Services

            Terri Lusk                                                        Severn Trent Services

            Nick Schooley                                                 Drainage Supervisor

            Joe Sabino                                                       Heron Bay Clubhouse Manager

                                                                                                                       

            The following is a summary of the minutes and actions taken at the May 6, 2009 North Springs Improvement District Board of Supervisors meeting.

                                                                                                                       

FIRST ORDER OF BUSINESS                             Roll Call

            Mr. Cassel called the meeting to order and called the roll.

 

SECOND ORDER OF BUSINESS                        Approval of the Minutes of the April 8, 2009 Meeting

            Mr. Cassel stated each Board member received a copy of the minutes of the April 8, 2009 meeting and requested any corrections, additions or deletions.

            There not being any,

 

On MOTION by Mr. Mendelson seconded by Mr. Gray with all in favor the minutes of the April 8, 2009 meeting were approved.

 

 

 

 

THIRD ORDER OF BUSINESS                            Distribution of the Proposed General Fund and Water and Sewer Budget(s) for Fiscal Year 2010 and Consideration of Resolutions 2009-6 and 2009-7 Approving the Proposed Budget(s) and Setting the Public Hearing

            The following was discussed:

·         The current assessment levels will not increase on the general fund.

·         The Parkland Isles bond refunding resulted in 19% decrease in assessments for those residents. 

·         The general fund assessments are $.14 less, but Mr. Cassel recommended leaving it at the same amount as last year which is $77.98.

·         The Heron Bay Mitigation is $.10 less, but Mr. Cassel recommended leaving it at the same amount as last year which is $66.31.

 

On MOTION by Mr. Gray seconded by Mr. Mendelson with all in favor Resolution 2009-6, approving the proposed general fund budget(s) for fiscal year 2010 and setting the public hearing for September 2, 2009 at 4:45 p.m. at the District Offices, was adopted. 

 

On MOTION by Mr. Mendelson seconded by Mr. Gray with all in favor Resolution 2009-7, approving the proposed water and sewer budget for fiscal year 2010 and setting the public hearing for September 2, 2009 at 4:45 p.m. at the District Offices, was adopted.

 

FOURTH ORDER OF BUSINESS                        Parkland Isles Special Assessment Refunding Bonds, Series 2009

            A.        Special Assessment Allocation Tables

            There being no questions or comments,

 

On MOTION by Mr. Mendelson seconded by Mr. Gray with all in favor the special assessment allocation tables were accepted as part of the assessment refunding.

 

 

 

 

 

FIFTH ORDER OF BUSINESS                             Consideration of Work Authorization and Change Orders

            A.        WA No. 188 (5-6-09) for a Lump Sum Amount of $40,500 for Pump Station #1 Modifications

            Staff reviewed the work related to WA No. 188 (5-6-09).

 

On MOTION by Mr. Mendelson seconded by Mr. Gray with all in favor WA No. 188 (5-6-09) for a lump sum amount of $40,500 for Pump Station #1 modifications was approved.

 

            B.        WA No. 189 (5-6-09) for a Lump Sum Amount of $7,800 for Lift Station #11 Access Road Engineering Services during Construction

            Mr. Cassel reviewed the work related to WA No. 189 (5-6-09).

 

On MOTION by Mr. Mendelson seconded by Mr. Gray with all in favor WA No. 189 (5-6-09) for a lump sum amount of $7,800 for lift station #11 access road engineering services during construction was approved.

 

            C.        WA No. 190 (5-6-09) for a Lump Sum Amount of $5,000 for Preparation and Submittal of an Application to Obtain Available Funding for Water Resource Feasibility and Design Projects to Broward County

            Mr. Cassel reviewed the work related to WA No. 190 (5-6-09)

 

On MOTION by Mr. Mendelson seconded by Mr. Gray with all in favor WA No. 190 (5-6-09) for a lump sum amount of $5,000 for preparation and submittal of an application to obtain available funding for water resource feasibility and design projects to Broward County was approved.

 

            D.        Change Order to WA No. 145 for a Net Increase in the Amount of $20,000 for Heron Bay Plat #3, Pod 65s

            Ms. Early gave a brief explanation on the change order.

 

On MOTION by Mr. Mendelson seconded by Mr. Gray with all in favor the change order to WA No. 145 for a net increase in the amount of $20,000 for Heron Bay Plat #3, Pod 65s, was approved.

 

SIXTH ORDER OF BUSINESS                             Consideration of Proposals for Truck Purchase

            Mr. Cassel reviewed the two proposals and recommended the proposal from Plantation Ford in the amount of $21,214.75.

 

On MOTION by Mr. Mendelson seconded by Mr. Gray with all in favor the proposal from Plantation Ford in the amount of $21,214.75 was approved.

 

SEVENTH ORDER OF BUSINESS                      Acceptance of Conveyance Documents for The Ranches

            The following was discussed:

·         This item was brought before the Board several years ago.

·         The Board needs to approve the conveyance of the water distribution system from The Ranches to NSID subject to the City of Parkland granting an easement.

 

On MOTION by Mr. Mendelson seconded by Mr. Gray with all in favor the Board accepted the conveyance documents for The Ranches subject to the attorney’s review and the execution of an easement agreement with the City of Parkland.

 

EIGHTH ORDER OF BUSINESS                         Staff Reports

            A.        Manager

                                                  i.                  Consideration of Median Maintenance Agreement with the City of Parkland

            Mr. Cassel explained the District is conveying roads to either the City of Parkland or the county.  The City of Parkland will not approve the process unless they have someone responsible for median maintenance.  This agreement makes the Parkland Golf and County Club responsible for median maintenance; should they fail the District takes over the median maintenance. 

 

On MOTION by Mr. Mendelson seconded by Mr. Gray with all in favor the median maintenance agreement with the City of Parkland was approved.

 

                                                ii.                  Discussion of Bond Redemption

            The following was discussed:

·         The Series 1990 Water Management Special Assessment Bonds will be paid off in May of 2010.

·         The bond can be paid off in November of 2009, which will save the District $3,859 in interest.

 

On MOTION by Mr. Gray seconded by Mr. Mendelson with all in favor the Board authorized staff to pay off the Series 1990 Water Management Special Assessment Bonds in November of 2009.

 

                                              iii.                  Water Production Reports

This item is for informational purposes only, a copy of which is attached hereto and made a part of the public record.

 

                                              iv.                  Utility Billing Work Orders

Mr. Cassel briefly reviewed the utility billing work orders.

           

            B.        Attorney

            Ms. Delegal reported the following:

·         The bond payment was not made by WCI Communities for the semi annual payment, which was due on May 1, 2009. 

·         WCI Communities has not paid their assessments as well.

·         Staff is in the process of evaluating if there are sufficient revenues in the reserve accounts to make the payment.  If not, the requirements of the bond documents are to put the bond holders on notice. 

·         More information will be provided at the next meeting.

 

C.        Engineer – Project(s) Status Report

            This item is for informational purposes only, a copy of which is attached hereto and made a part of the public record.

 

NINTH ORDER OF BUSINESS                            Approval of Financials and Check Registers

            There being no questions or comments,

 

On MOTION by Mr. Mendelson seconded by Mr. Gray with all in favor the financials and check registers were approved.

 

 

 

 

 

 

TENTH ORDER OF BUSINESS                           Adjournment

            There being no further business,

 

On MOTION by Mr. Mendelson seconded by Mr. Gray with all in favor the meeting was adjourned.

 

 

 

 

 

 

                                                                        

 David Gray                                                                   Steve Mendelson                                          

 Secretary                                                                        President