MINUTES OF MEETING
NORTH SPRINGS IMPROVEMENT DISTRICT
A meeting of the Board of
Supervisors of the North Springs Improvement District was held on Wednesday, May
6, 2009 at 4:50 p.m. at the District Office, 10300 NW 11th Manor,
Coral Springs, Florida.
Present
and constituting a quorum were:
Steve
Mendelson President
David
Gray Secretary
Vincent
Morretti Assistant
Secretary
Also
present were:
Kenneth
Cassel District
Manager
Sue
Delegal District
Counsel
Jane
Early District
Engineer
Brenda
Schurz Severn
Trent Services
Terri
Lusk Severn
Trent Services
Nick
Schooley Drainage
Supervisor
Joe
Sabino Heron
Bay Clubhouse Manager
The following is a summary of the minutes and actions
taken at the May 6, 2009 North Springs Improvement District Board of
Supervisors meeting.
FIRST
ORDER OF BUSINESS Roll
Call
Mr. Cassel called the meeting to
order and called the roll.
SECOND ORDER OF BUSINESS Approval of the Minutes
of the April 8, 2009 Meeting
Mr. Cassel stated each Board member
received a copy of the minutes of the April 8, 2009 meeting and requested any
corrections, additions or deletions.
There not being any,
On MOTION by Mr. Mendelson
seconded by Mr. Gray with all in favor the minutes of the April 8, 2009 meeting
were approved.
THIRD ORDER OF BUSINESS Distribution of the
Proposed General Fund and Water and Sewer Budget(s) for Fiscal Year 2010 and
Consideration of Resolutions 2009-6 and 2009-7 Approving the Proposed Budget(s)
and Setting the Public Hearing
The following was discussed:
·
The current assessment
levels will not increase on the general fund.
·
The Parkland Isles bond
refunding resulted in 19% decrease in assessments for those residents.
·
The general fund
assessments are $.14 less, but Mr. Cassel recommended leaving it at the same
amount as last year which is $77.98.
·
The Heron Bay
Mitigation is $.10 less, but Mr. Cassel recommended leaving it at the same
amount as last year which is $66.31.
On MOTION by Mr. Gray seconded by
Mr. Mendelson with all in favor Resolution 2009-6, approving the proposed
general fund budget(s) for fiscal year 2010 and setting the public hearing for
September 2, 2009 at 4:45 p.m. at the District Offices, was adopted.
On MOTION by Mr. Mendelson
seconded by Mr. Gray with all in favor Resolution 2009-7, approving the
proposed water and sewer budget for fiscal year 2010 and setting the public
hearing for September 2, 2009 at 4:45 p.m. at the District Offices, was
adopted.
FOURTH ORDER OF BUSINESS Parkland Isles Special
Assessment Refunding Bonds, Series 2009
A. Special
Assessment Allocation Tables
There being no questions or
comments,
On MOTION by Mr. Mendelson
seconded by Mr. Gray with all in favor the special assessment allocation tables
were accepted as part of the assessment refunding.
FIFTH ORDER OF BUSINESS Consideration of
Work Authorization and Change Orders
A. WA No. 188 (5-6-09) for a Lump Sum
Amount of $40,500 for Pump Station #1 Modifications
Staff
reviewed the work related to WA No. 188 (5-6-09).
On MOTION by Mr. Mendelson
seconded by Mr. Gray with all in favor WA No. 188 (5-6-09) for a lump sum
amount of $40,500 for Pump Station #1 modifications was approved.
B. WA No. 189 (5-6-09) for a Lump Sum
Amount of $7,800 for Lift Station #11 Access Road Engineering Services during
Construction
Mr.
Cassel reviewed the work related to WA No. 189 (5-6-09).
On MOTION by Mr. Mendelson
seconded by Mr. Gray with all in favor WA No. 189 (5-6-09) for a lump sum
amount of $7,800 for lift station #11 access road engineering services during
construction was approved.
C. WA No. 190 (5-6-09) for a Lump Sum
Amount of $5,000 for Preparation and Submittal of an Application to Obtain
Available Funding for Water Resource Feasibility and Design Projects to Broward
County
Mr.
Cassel reviewed the work related to WA No. 190 (5-6-09)
On MOTION by Mr. Mendelson
seconded by Mr. Gray with all in favor WA No. 190 (5-6-09) for a lump sum
amount of $5,000 for preparation and submittal of an application to obtain available
funding for water resource feasibility and design projects to Broward County
was approved.
D. Change Order to WA No. 145 for a Net
Increase in the Amount of $20,000 for Heron Bay Plat #3, Pod 65s
Ms.
Early gave a brief explanation on the change order.
On MOTION by Mr. Mendelson seconded
by Mr. Gray with all in favor the change order to WA No. 145 for a net increase
in the amount of $20,000 for Heron Bay Plat #3, Pod 65s, was approved.
SIXTH ORDER OF BUSINESS Consideration of
Proposals for Truck Purchase
Mr. Cassel reviewed the
two proposals and recommended the proposal from Plantation Ford in the amount
of $21,214.75.
On MOTION by Mr. Mendelson
seconded by Mr. Gray with all in favor the proposal from Plantation Ford in the
amount of $21,214.75 was approved.
SEVENTH ORDER OF BUSINESS Acceptance of Conveyance
Documents for The Ranches
The following was
discussed:
·
This item was brought
before the Board several years ago.
·
The Board needs to
approve the conveyance of the water distribution system from The Ranches to
NSID subject to the City of Parkland granting an easement.
On MOTION by Mr. Mendelson
seconded by Mr. Gray with all in favor the Board accepted the conveyance
documents for The Ranches subject to the attorney’s review and the execution of
an easement agreement with the City of Parkland.
EIGHTH
ORDER OF BUSINESS Staff
Reports
A. Manager
i.
Consideration
of Median Maintenance Agreement with the City of Parkland
Mr. Cassel explained the District is
conveying roads to either the City of Parkland or the county. The City of Parkland will not approve the
process unless they have someone responsible for median maintenance. This agreement makes the Parkland Golf and
County Club responsible for median maintenance; should they fail the District
takes over the median maintenance.
On MOTION by Mr. Mendelson
seconded by Mr. Gray with all in favor the median maintenance agreement with
the City of Parkland was approved.
ii.
Discussion
of Bond Redemption
The following was discussed:
·
The Series 1990 Water
Management Special Assessment Bonds will be paid off in May of 2010.
·
The bond can be paid
off in November of 2009, which will save the District $3,859 in interest.
On MOTION by Mr. Gray seconded by
Mr. Mendelson with all in favor the Board authorized staff to pay off the
Series 1990 Water Management Special Assessment Bonds in November of 2009.
iii.
Water
Production Reports
This
item is for informational purposes only, a copy of which is attached hereto and
made a part of the public record.
iv.
Utility
Billing Work Orders
Mr.
Cassel briefly reviewed the utility billing work orders.
B. Attorney
Ms.
Delegal reported the following:
·
The bond payment was
not made by WCI Communities for the semi annual payment, which was due on May
1, 2009.
·
WCI Communities has not
paid their assessments as well.
·
Staff is in the process
of evaluating if there are sufficient revenues in the reserve accounts to make
the payment. If not, the requirements of
the bond documents are to put the bond holders on notice.
·
More information will
be provided at the next meeting.
C. Engineer – Project(s) Status Report
This item is for informational
purposes only, a copy of which is attached hereto and made a part of the public
record.
NINTH ORDER OF BUSINESS Approval of
Financials and Check Registers
There being no questions or
comments,
On MOTION by Mr. Mendelson
seconded by Mr. Gray with all in favor the financials and check registers were
approved.
TENTH
ORDER OF BUSINESS Adjournment
There
being no further business,
On MOTION by Mr. Mendelson seconded by
Mr. Gray with all in favor the meeting was adjourned.
David
Gray Steve
Mendelson
Secretary President