MINUTES OF MEETING
NORTH SPRINGS IMPROVEMENT DISTRICT
The regular
meeting of the Board of Supervisors of the North Springs Improvement District was held on Wednesday, September 2, 2009 at
4:45 p.m. at the District Office, 10300 NW 11th
Manor, Coral Springs, Florida.
Present and
constituting a quorum were:
Steve Mendelson President
David Gray Secretary
Vincent Morretti Assistant Secretary
Also present
were:
Doug Hyche Dennis Lyles Jane Early Brenda
Schurz
Rod Colon Jan Zilmer Kay Woodward
Dan Daly Sean Skehan
Kenneth Cassel
Kim Prenter Terri Lusk
Rhonda
Archer-Mossing Kevin Mulshine Knickeita Vassel-Bullock Joe Sabino
District Manager
District Counsel
District
Engineer Administrator
Utility Director
Human Resources
Director Accountant
CSID Director
of Operations CH2M Hill
Severn Trent Services Severn Trent Services Severn Trent
Services
Prager, Sealy & Company, LLC Prager, Sealy &
Company, LLC ICMA-RC
Heron Bay Clubhouse Manager
Due to failure of the recording
equipment the following is a summary of the minutes and actions taken
at the September 2, 2009 North
Springs Improvement District Board of Supervisors meeting.
FIRST ORDER OF BUSINESS Roll Call
Mr. Hyche
called the meeting to order and called the roll.
September 2, 2009 North Springs Improvement District
Mr. Hyche stated each Board member received a copy of the
minutes of the July 1, 2009 meeting and requested any corrections, additions or
deletions.
There not being any,
On MOTION by Mr. Gray seconded by Mr. Mendelson with all
in favor the minutes of the July 1,
2009 meeting were approved.
B. July 21, 2009 Mr. Hyche stated each Board member received a copy of the
minutes of the July 21,
2009 meeting and requested any corrections, additions or
deletions. There not being
any,
On MOTION by Mr. Gray seconded by Mr. Mendelson with all in favor the minutes of the July 21, 2009 meeting were approved.
C. August 5, 2009 Mr. Hyche stated each Board member received a copy of the
minutes of the August 5, 2009
meeting and requested any corrections, additions or
deletions. There not being
any,
On MOTION by Mr. Gray seconded by Mr. Mendelson with all in favor the minutes of the August 5, 2009 meeting were approved.
THIRD ORDER OF BUSINESS Public Hearing to Consider the Adoption
of the General Fund, Heron
Bay Commons, Parkland Isles,
Heron Bay Mitigation and Debt
Service Budget for Fiscal
Year 2010, Resolution 2009-10 and Levy of Non Ad Valorem Assessments, Resolution
200941
The public
hearing was opened and there were no members of the public present.
On MOTION by Mr. Mendelson seconded by Mr. Gray with all in favor Resolution 2009-10, adopting the General Fund,
Heron Bay Commons, Parkland Isles, Heron Bay Mitigation and Debt Service budgets for fiscal year 2010, was adopted.
On MOTION by Mr. Mendelson seconded by Mr. Gray with all
in favor Resolution 2009-11, levying non ad valorem assessments, was adopted.
The public
hearing was closed.
FOURTH ORDER OF BUSINESS Public
Hearing to Consider Adoption of
the Water and
Sewer Budget for Fiscal Year 2010,
Resolution 2009-12
The public
hearing was opened and there were no members of the public present.
On MOTION by Mr. Gray seconded by Mr. Mendelson with all in favor Resolution 2009-12, adopting the water and
sewer budget for fiscal year 2010, was
adopted.
On MOTION by Mr. Mendelson seconded by Mr. Gray with all in favor the public hearing was closed.
FIFTH ORDER OF BUSINESS Refunding Opportunities
·
Water and Sewer
Revenue Refunding Bonds, Series 1994B
·
Water and Sewer
Revenue Bonds, Series 1998
Mr. Mulshine and
Ms. Archer gave a presentation on refunding opportunities.
On MOTION by Mr. Mendelson seconded by Mr. Gray with all in favor the Board authorized Prager, Sealy &
Company, LLC to proceed with
securing ratings from appropriate agencies.
District Staff will research the Build America
Bond opportunities.
SIXTH ORDER OF BUSINESS Award
of Contracts
A.
Emergency Access
Lift Station No. 11
On MOTION by Mr. Gray seconded by Mr. Mendelson with all in favor the contract for Emergency Access Lift Station
No. 11 was awarded to Century Building
Restoration USA, Inc. in the amount of $28,250.
B.
Assessment
Administration and Recording Services
September 2, 2009 |
North Springs Improvement District |
On MOTION by Mr. Mendelson seconded by Mr. Gray with all in favor the assessment administration and recording
services were awarded to
Governmental Management Services.
Consideration of Resolution 2009-13, Designation of
Signatories
On MOTION by Mr. Mendelson seconded by Mr. Gray with all
in favor Resolution 2009-13, removing
Kenneth Cassel and Stephen Bloom as
authorized signatories and designating Doug Hyche and Rod Colon as authorized signatories, was
adopted. On MOTION by
Mr. Gray seconded by Mr. Mendelson with all in favor Resolution 2009-14, designating Patti Powers as
Treasurer, was adopted.
EIGHTH ORDER OF
BUSINESS Staff Reports
A. Manager
i.
Consideration of Converting from
Money Purchase Plan to ICMARC 401A,
Q&A with Knickeita Vassel-Bullock, Retirement Plans Specialist
Ms. Bullock gave
a presentation on the ICMA-RC 401A retirement plan and
answered
questions from the Board.
On MOTION by Mr. Gray seconded by Mr. Mendelson with all in favor the Board approved converting from a money purchase plan to ICMA-RC 401A.
ii.
Consideration of
Interlocal Agreement with Coral Springs Improvement District for Contract Services and Offices
Space
On MOTION by Mr. Gray seconded by Mr. Mendelson with all in favor the Interlocal Agreement with CSID for contract
services and office space was
approved.
iii.
Discussion of
Heron Bay Commons Management Contract There was a
discussion regarding the Heron Bay Commons Management Contract.
There was Board
consensus to extend the current contract on a month to month basis. The Board also directed staff to do a cost analysis of taking
the management in-house as opposed to
putting it out for bids.
iv. Pump Station No. 1 Modification Contract
The following
was discussed:
·
Florida Sewer
and Water is going out of business.
·
New legislation
passed raising the bid threshold to $300,000.
On MOTION by Mr. Mendelson seconded by Mr. Gray with all
in favor all the bids submitted for
the Pump Station No. 1 modification
were rejected.
·
Staff was
directed to obtain proposals and negotiate a contract.
v.
Parkland
Isles Management Contract There was a
brief discussion regarding the Parkland Isles management contract.
vi. Update on the Wedge Mr. Colon presented the Board with expansion
opportunities for "the wedge". He
also reported information discussed in several meetings
between staff, the developer, the city and WCI.
On MOTION by Mr. Gray seconded by Mr. Mendelson with all in favor the Board authorized staff to proceed with the Broward Delegation to expand boundaries.
vii. Meeting Schedule for Fiscal Year 2010
On MOTION by Mr. Gray seconded by Mr. Mendelson with all
in favor the meeting schedule for
fiscal year 2010 was approved as amended.
viii. Water Production Reports
ix.
Utility
Billing Work Orders
The above items
are for informational purposes only.
B. Attorney There being no report, the next item followed.
C. Engineer
i. Consideration of Work
Authorization No. 191, Pre-Disaster
Mitigation Grant Application for a Lump Sum
Amount of $11,000
On MOTION by
Mr. Mendelson seconded by Mr. Gray with all in favor Work Authorization No. 191
in the amount of $11,000 for the pre-disaster mitigation grant application
was approved.
ii.
Project(s)
Status Report This item is
for informational purposes only.
iii.
Discussion of
Rate Study There was a
discussion regarding the rate study.
NINTH ORDER OF BUSINESS The Board reviewed the financials. |
Approval of Financials and Check Registers |
On MOTION by
Mr. Gray seconded by Mr. Mendelson with all in favor the financials and check
registers were approved.